Applying to graduate

The Okanagan Senate approves undergraduate degrees twice annually. Graduate degrees may be approved at any regular meeting of the Senate. Graduation ceremonies (Convocation) are only held in June of each year. All students (undergraduate or graduate) whose degrees are granted throughout the academic year will be invited to attend the following June ceremonies.

In order to graduate, you must:

• Complete all of your program requirements on time
• Complete a formal application process that consists of two components:
  • The Graduation Application
  • The Program Completion Application in Workday
• Ensure your financial account with UBC is settled

If you’re graduating in November

If you plan to graduate in Fall 2026, you must apply for graduation by Aug 28, 2026. For important dates and deadlines, refer to the timeline on this page.

Your parchment will be printed with a conferral date of November 2026 and will be available for in-person pick up or for courier delivery starting Nov 23, 2026. Your parchment refers to your diploma.

Graduation timeline

Later graduation periods

If you don’t apply for the graduation period after you complete your requirements, you can apply in the following period.

How to apply to graduate

In order to graduate, students must complete a formal application process that consists of two components:

• The Graduation Application
• The Program Completion Application in Workday

Visit the step-by-step tutorial on how to apply for graduation.

You are required to complete both the Graduation Application and the Program Completion Application, even if you don’t plan on attending the ceremony.

While completing the application process, check your legal name and your listed specializations for accuracy. Contact gradapps.okanagan@ubc.ca if there are any errors.

Note: UBC has no graduation fee.

Getting your parchment (diploma)

Normally, you will receive your original parchment at your in-person graduation ceremony.

If you’re not attending the ceremony

You can choose to pick up your parchment or pay for courier delivery in early June or late November.

November graduates

To switch your selection on the Graduation Application from pick up to courier, please edit your application by Fri, Aug 28, 2026 or email gradapps.okanagan@ubc.ca. Make sure to include your UBC student number.

In-person pick up

You can pick up your parchment at the Enrolment Services Advising desk located in the UNC second-floor foyer:

• May 2026 graduates: Starting Tues, Jun 9, 2026
• November 2026 graduates: Starting Mon, Nov 23, 2026

Courier delivery

Couriers cannot deliver to PO boxes.

If you’ve selected the courier option on your Graduation Application, you’ll receive an email for when you can pay the courier fee. You won’t be able to pay online until your degree has been conferred.

For spring graduates, parchments will be packaged and sent out via courier once graduation ceremonies end. For fall graduates, parchments will be sent via courier after your degree is conferred by the Senate.

View parchment courier costs.

Already received your parchment? You can order a replacement or copy of your original parchment by accessing the UBC Official Documents tool with your Campus Wide Login (CWL) from within Workday, or you can directly log in to the UBC Official Documents tool. Learn more about ordering parchments.

Changing your ceremony attendance

You can change your selection for the 2027 Spring graduation ceremony on your Graduation Application until Apr 30, 2027.

If you have missed the deadline and would like to change your selection to attending, please email gradapps.okanagan@ubc.ca. Please include your full name and UBC student number.