Credit/D/Fail at the Okanagan Campus: Frequently Asked Questions

Apply for Credit/D/Fail standing

As a result of the COVID-19 outbreak and the move to online classes and examinations at UBC, the UBC Okanagan Senate approved a resolution to allow Credit/D/Fail (Cr/D/F) grading for undergraduate courses. Credit/D/Fail standing is an alternate way to have your final grade in a course reflected on your academic record (your transcript being the most obvious example).

Selecting the Cr/D/F option for any courses may have negative impacts to financial aid, applications for scholarships and awards, applications to post-secondary institutions, etc.

Submitting this application is a permanent decision that cannot be reversed at a later time. Before you apply for Cr/D/F standing, read the information provided by your faculty as well as all of the frequently asked questions below and ensure that you understand the implications of this decision.

Students are encouraged to email sis.ubco@ubc.ca if they have concerns with the financial assistance or awards implications of taking a course with Credit/D/Fail standing.

If you have further questions about Cr/D/F after reviewing all the FAQs and the email communications from your faculty, you may wish to contact an academic advisor for further discussion.

Application timelines

Winter Session

Students had until 11:59 p.m. on 6 May, 2020 to apply for Credit/D/Fail Standing in either a full session or a Term 2 Winter session course. As this form is no longer active, please contact your faculty with any further questions.

This application is now closed. Please contact your faculty with any further questions.

 


Summer session term 1

The application form for Term 1 Summer Session courses will be available from May 11 at 8 a.m. until 11:59 p.m. on May 15, 2020. 

This application is now closed. Please contact your faculty with any further questions.

 


Summer session term 2

The application form for Term 2 Summer Session courses will be available from July 6 at 8 a.m. until 11:59 p.m. on July 10, 2020. 

This application is now closed. Please contact your faculty with any further questions.

What is Credit/D/Fail Standing?

Credit/D/Fail standing is an alternate way to have your final grade in a course reflected on your academic record (your transcript being the most obvious example). Most UBC courses are taught on a percentage basis, and have corresponding letter grades assigned for convenience. Under Credit/D/Fail standing, instead of receiving a percentage final grade, your academic record will show “Cr” (for percentage grades above 55%), “D” (for percentage grades between 50 and 54.9%) or “F” (for percentage grades below 50% or if you failed for any other reason, such as academic misconduct). Your percentage grade (and corresponding letter grade) are kept internally by UBC but not displayed externally.


Does Credit/D/Fail standing change anything about my course?

Only how your final grade in the course is shown on UBC records. Otherwise, you complete the course normally, you are responsible for all assignments and examinations, and you are graded as any other student will be.

If you apply for Credit/D/Fail standing, your instructors will upload your normal percentage grade which is then automatically converted to Cr, D, or F.


Is Credit/D/Fail my only option if I am concerned about my academic standing in a course?

No. There are a variety of academic concessions available to students, depending on their program of study and the unique circumstances being faced. For example, for some students, a deferred standing (SD) makes more sense so that they can write exams or submit assignments after the normal end of the course.

For full-session and Term 2 2020 Winter courses, the Okanagan campus will approve requests for withdrawals (W standing) from courses on student requests until 6 May 2020. For details on deferred standing, refer to the Academic Calendar.


Who can apply for Credit/D/Fail Standing?

Undergraduate students studying towards any bachelor’s degree at the Okanagan campus except for the Bachelor of Education (as that is already marked on a Pass/Fail basis). Note that as a result, Credit/D/Fail is not an available option for Unclassified, Visiting, Exchange, or Access Studies students.


When can I apply for Credit/D/Fail Standing?

Winter Session Term 2

Students had until 11:59 p.m. on 6 May, 2020 to apply for Credit/D/Fail Standing in either a full session or a Term 2 Winter session course. As this form is no longer active, please contact your faculty with any further questions.

Summer session term 1

The application form for Term 1 Summer Session courses will be available from May 11 at 8 a.m. until 11:59 p.m. on May 15, 2020. 

Summer session term 2

The application form for Term 1 Summer Session courses will be available from July 6 at 8 a.m. until 11:59 p.m. on July 10, 2020. 


How can I apply for Credit/D/Fail Standing?

An online form is available for students in bachelor degree programs to identify the specific courses for which they choose Credit/D/Fail grading. These requests are not easily reversible, so please be sure to review this FAQ and all related details from your faculty to understand the implications and consequences of this option.

Remember: submitting this application is a permanent decision that cannot be reversed at a later time. Before you apply for Cr/D/F standing, read all of the frequently asked questions on this page and ensure that you understand the implications.

Students are encouraged to email sis.ubco@ubc.ca if they have concerns with the financial assistance or awards implications of taking a course with Credit/D/Fail standing.

Learn more about applying and application deadlines


Can any course be taken for Credit/D/Fail Standing?

Most undergraduate courses (100 to 499) offered at the Okanagan campus may be taken for Credit/D/Fail Standing. Exceptions to this may be required by faculties for accreditation, regulatory, or sound academic reasons. We expect such exceptions to be limited and will work with the faculties to keep them to a minimum and only where necessary. Details on exceptions are available on the faculty pages listed above.


If I make a mistake or change my mind, can I change back to percentage standing?

In limited cases, some programs may allow students on a one-time basis to convert their Credit/D/Fail Standings back into their original percentage grades. It is best to check with your faculty as this is an academic concession and may not always be granted. It is also permanent (in other words, you can’t keep changing back and forth between Credit/D/Fail Standing and a percentage depending on your needs at the time).

What are the consequences of Credit/D/Fail Standing?

The most obvious consequence is that you will not have a percentage grade for the course in question visible on your academic record. This means that this percentage may not be used in calculations around required averages.

For some students this will be beneficial (if they did poorly in a class) or detrimental (if they need a percentage grade to qualify for further study or awards). UBC is working to minimize the detriments internally, but we don’t have control over the decisions of external parties (e.g. other universities, if you wish to apply to a graduate program).

While we are working to revise policies where we can, at this time Credit/D/Fail Standing meets course completion requirements within UBC, but not requirements for a specific grade in a course nor requirements for a number of “percentage-graded credits”.

This is why it is important to consider if you truly need a percentage grade in a course before requested Credit/D/Fail Standing. We will update this FAQ when changes have been made to regulations that would pose challenges to Credit/D/Fail Standing.

Registration (grade average and year level standing)

Registration order for continuing students is based on year level, and within that year level, by grade average from the previous academic session.

Year level is determined primarily by the number of credits successfully completed and since courses graded with Credit, or D still have credits attached, there is no change to that part of the calculation. For some programs, year level is also based on minimum final percentage grades in one or more courses.

Faculties that have these requirements are still working through the details of how they will consider Credit/D grades in this evaluation. Check back here for updates on those decisions.

Courses graded with Credit/D/Fail are not included in grade average calculations, so your sessional grade average will change if you choose this grading option, which could impact your registration appointment time. If you choose Credit/D/Fail for all your courses in term 2, your GPA will be calculated solely on your grades in Term 1 of the Winter 2019 session.

Graduation

Generally, graduation is evaluated on satisfying all the program requirements by successfully completing courses and the specific grades do not matter. There are some exceptions:

  • Some programs require minimum grades in specific courses and choosing Credit/D/Fail Standing for these courses may jeopardize your graduation except if your faculty, as an academic concession, grants to an exception. You should consult with an advisor before choosing Credit/D/Fail for these courses.
  • Some degree programs require a minimum graduating grade average (e.g. BA, BSC, BFA). Therefore, you should be mindful of your overall average if you if take a course for Credit/D/Fail Standing that actually had a higher grade than your overall average as this could jeopardize your graduation. As above, on a case-by-case basis faculties may choose to waive this requirement as an academic concession.

Scholarships and awards

For awards consideration, the minimum scholarship course load requirements and the process of selecting recipients will be unchanged. Students must have at least 24 percentage-graded credits to be eligible to be considered for awards, including graduating awards and head of class medals. Courses with Credit/D/Fail grading cannot be used because there is no percentage to include in the calculation.

Learn more about the implication of Cr/D/F standing on UBC awards and scholarships.

As noted above, UBC has no control over the decisions of external parties. If you are an award recipient or you wish to apply for external awards or funding, you should check with that group or agency to see what their expectations may be.

Declaring a Specialization (Major, Minor, Honours, etc.)

Before selecting to take a course for Credit/D/Fail standing you should be aware that some specializations require either set averages or grades in certain courses to be declared. Faculties may, as an academic concession, either waive this requirement or agree to consider the grade behind your Credit/D/Fail standing in considering applications to majors. Check for details on the faculty pages linked to this FAQ.

Admission to graduate programs

UBC graduate programs at the Okanagan campus require a minimum overall average in the B+ range (76-79% at UBC) in third-year level and above courses; or, academic standing with at least 12 credits of third or fourth-year courses in the A grade range (80% or higher at UBC) in the field of study. Courses with Credit/D/Fail standing are NOT included in the calculation of grade point averages for admission to graduate school.

UBC has no control over how other universities might consider Credit/D/Fail grades for admission to graduate programs. If you have a specific university in mind, your best option is to contact them for more information.