Pay fees and accept awards

Ready to pay your tuition and fees? View your tuition payment options below. You can view and pay your fees through your Student Service Centre account.

Scholarship recipients

Scholarship funds will be applied directly to your tuition account and will reduce your tuition by the amount of your scholarship. Preferably, this will be done prior to the tuition due date.

To pay tuition with your scholarship funds: You will receive an email notifying you that you have an award to accept on your Student Service Centre. Log into your Student Service Centre account to accept your award and pay the funds directly to your tuition.

Late payment of fees

Your fees must be paid in full by the payment due dates.Otherwise, students may be placed on financial hold, charged a processing fee and charged an interest penalty. The financial hold will be removed when the outstanding balance, including penalties, is paid in full.

Go to late payment of fees 

 

Tuition Payment Options

The table below outlines the payment options available for tuition payments. Please be aware that all options listed below may not be applicable to the type of payment you wish to make. Please consult the information below to confirm which payment options are available for the type of payment you wish to make.

Please note: Student housing fees and tuition fees must be made via separate payments. For information on how to pay your residence fees, including housing and/or meal plan fees, please visit Student Housing

New payment option: UBC now accepts online credit card payments for student housing, mandatory meal plans, and tuition fees

Online

Pay your tuition fees or registration deposit quickly and conveniently online using one of the following options:

Please note: For information on how to pay your residence fees, including housing and/or meal plan fees, please contact Student Housing.

Bank Transfer/ Electronic Funds Transfer (EFT)

Save banking details on the Student Service Centre (SSC) and pay UBC fees directly on the SSC via electronic funds transfer (EFT) from any Canadian bank account.

Please note: Daily and transaction debit limits apply.

Steps

  1. Log on to the Student Service Centre (SSC).
  2. Click "banking details".
  3. Enter and save your banking details (institution number, transit number, account number).
  4. Pay your fees by selecting Pay Fees > Bank Transfer 

Payments will be applied to your UBC account immediately upon successful transaction, and payment information will be forwarded to your financial institution.

Returned EFT payments

Similar to a cheque payment, EFT payments may be returned by your financial institution. Your payment may be returned due to:

  • Insufficient funds in account or funds not available
  • Invalid account information provided
  • Account specified does not have chequing privileges
  • Closed account

If your payment is returned, the original payment will be reversed out of your student account. This will constitute non-payment of fees, which may result in your student account being placed on financial hold, as well as being charged interest and a $35 Hold Fee.

INTERAC® Online

Pay with your bank card through the Student Service Centre (SSC) 

Please note:

  • Only available for Scotiabank, Royal Bank, TD Canada Trust (note: TD VISA Debit cards cannot be used with INTERAC® Online). 
  • Daily and transaction debit limits apply.

*Please confirm with your financial institution that your daily limit is higher than the amount of the payment you are making.

Steps

  1. Log on to the Student Service Centre (SSC).
  2. Click "pay fees".
  3. Click "Interac" and follow the prompts.

Successful payments will be processed immediately.

Online Credit Card payment*

Pay with your credit card through the Student Service Centre (SSC)

*Please note: 

Payments for student housing, mandatory meal plans, tuition fees, will have a non-refundable 1.75% convenience fee added to the base payment. 

Payments for application fees as well as acceptance/registration/student housing deposits will not have a 1.75% convenience fee added to the base payment. 

Successful payments will be processed immediately.

Steps:

  1. Log on to the Student Service Centre (SSC).
  2. Click "pay fees".
  3. Click "Credit Card" and enter your credit card details as prompted.

International Funds Transfer (IFT) - Global Pay/Western Union

Pay your UBC fees from a foreign bank account, using your own currency.

International Funds Transfers, processed through Western Union Business Solutions are secure and efficient and offer the following benefits:

  • Competitive exchange rates
  • No transaction fees from Western Union
  • Locked-in exchange rate for 72 hours, removing much of the uncertainty around the total payment amount
  • No Canadian bank account required

To get started follow these steps:

Step 1: Initiate your payment quote online

  1. Log in to the Student Service Centre (SSC)
  2. Navigate to Finances > Pay Fees
  3. Select the fees you would like to pay
  4. Select International Funds Transfer to access the GlobalPay student platform
  5. Confirm items to pay

Step 2: Complete the online form

  1. A pre-populated form will open in a new window
  2. Select the country which you will be sending your payment
  3. Select the fee item(s) you wish to pay
  4. Select your payment currency
  5. Fill out the payment details and bank details
  6. Agree to the Terms of Use
  7. You will receive a payment reference number that will lock in your quoted exchange rate for 72 hours

Step 3: Bank transfer

  1. Print the payment instructions and contact your bank or financial institution (online, phone or in person)
  2. Initiate payment
  3. Your local bank will transfer funds to Western Union, who will send the funds to UBC

Important: You must repeat step 1 to generate a new payment quote for each payment - do not use the payment reference number from a previous transaction for new payments

Step 4: Payment finalized

  • Your student account will be updated after a minimum of 3 business days
  • If your account is not updated after a week or if you have any questions relating to this transfer, please contact Western Union Business Solutions at studentinquiries@westernunion.com or toll free at 1.877.218.8829.

To view how the process works, click here.

Important:

  • If your funds are received after the quote expires, a new exchange rate will be applied and you could end up paying too much or not enough.
  • You must make payments at least three days earlier than the due date when making an international funds transfer, as it takes time for the funds to clear.

*If your local currency is not available, please select an alternative currency or CAD option. You will receive all of the benefits listed above including now banking charges from UBC or Western Union Business Solutions, quicker posting of payment to student account, and fully referenced payments.

Online Banking Bill Payment

Please note: for information on how to pay your residence fees, including housing and/or meal plan fees, please contact Student Housing.

Steps:

  1. Log on to the Student Service Centre (SSC).
    1. Click "Financial Summary" to find out your outstanding tuition amounts (the red box at the top will outline everything) 
    2. Residence & meal plan amounts must not be combined with tuition amounts. See note below on how to pay it separately
  2. Log on to your Canadian online banking website.
  3. Click "bill payment" and add a new payee
  4. Select a payee - UBC, UBC Vancouver or UBC Okanagan are ALL acceptable Payees.
  5. From your Canadian online bank account, add "UBC Tuition" 
  6. Enter your 8-digit student ID number as your account number

*Payee name may vary from institution to institution. Try searching for "UBC tuition" or "University of BC tuition." (Note: for online banking purposes, you do not need to specify Okanagan or Vancouver campus.)

Please allow 2 - 3 business days for your payment to be processed.

Please note:

  • For Meal Plan & Residence fees, this options is currently available at Scotiabank, HSBC Canada and Credit Unions in BC. Please visit the Housing website for further instructions.

Telephone Banking Bill Payment

You can contact your financial institution to set up telephone banking, with UBC tuition as the payee. See steps in online bill payment.

In Person

The following options are available for payments made in person:

  • Cheque, money order, or bank draft
  • Debit card

To pay your tuition fees in person, please visit:

Student Services
University Centre (UNC) building, 2nd floor. For directions to the UNC, please consult our campus map.

  • Cash payments are not accepted in person at Student Services

  • For information on how to pay your residence fees, including housing and/or meal plan fees, please contact Student Housing.

Cheque, money order, or bank draft

Please note: post-dated cheques will not be accepted.

Steps:

  1. Ensure your cheque is correctly filled out.
  2. Clearly write your name, student number, and "Tuition" on the memo line of the cheque.
  3. Complete a tuition fee payment form and attach it to your cheque.

If you are paying by cheque from a US bank account, you will find the currency exchange rate information on the UBC Finance website. The rates change weekly and Enrolment Services will calculate the rate for the week in which the cheque is received.

Please allow 5 - 10 business days for your cheque payment to be processed.

Debit card

Please note: Daily and transaction debit limits may apply.

Steps:

  1. Your debit card may have a daily and/or transaction limit set by your financial institution. Please confirm this amount with your financial institution to ensure your limits are higher than the payment you are making.
  2. Visit Student Services (UNC 2nd floor) with your debit card.
  3. Fill out a tuition fee payment form and complete a debit card transaction.

At any HSBC branch

At the teller in any HSBC branch, you can pay your tuition fees by:

  • Cash
  • Cheque

Please note: For information on how to pay your residence fees, including housing and/or meal plan fees, please contact Student Housing.

To pay tuition fees at an HSBC branch, you will need:

your student ID number

the amount you wish to pay - to confirm this, please refer to your SSC account, as HSBC does not have access to amounts owing

If paying by cash, it is preferred that students pay in Canadian dollars. Foreign currencies are accepted, but a service fee will be levied.

HSBC Bank Canada branches close to UBC's Okanagan campus include:

  • Kelowna
    • Bernard Ave and Pandosy: 384 Bernard Avenue
    • Orchard Plaza: 1950 Cooper Road
  • Vernon
    • 3321-30th Avenue

Please allow 2 business days to process Canadian payments, or 4 - 5 business days if paying in a foreign currency.

Awards and loans

Payment options:

  • Scholarships and awards
  • Student loans
  • Passport to Education/Youth Options

Scholarships and awards

 

Scholarships from UBC

If you are a UBC scholarship recipient and meet the minimum scholarship course load requirements, your scholarship funds will be applied directly to your tuition account. This will usually be done prior to the tuition due date and will reduce your tuition by the amount of your scholarship.

Steps:

  1. Accept your award on your Student Service Centre (SSC) account. 
    1. You will receive an email asking you to sign into your Student Service Centre (SSC) account and accept your award. Once accepted, your award funds will automatically pay toward your tuition on the date tuition is due.
  2. Be sure to check your outstanding tuition balance in case you owe more than is covered by the scholarship.
  3. If you receive more scholarship money than you owe in tuition, a cheque will be issued for the difference.
    1. You will receive an email asking you to pick up your cheque from Student Services

Please note: scholarships cannot be applied to your registration deposit, so please make sure you pay the deposit in time to register.

Provincial scholarships

Follow this link for more information on claiming your Provincial Scholarship.

Steps:

  1. Bring your Provincial scholarship voucher to Student Services. They will stamp your form to confirm that you are a student currently registered at UBC's Okanagan campus.
  2. Follow instructions on the form for returning the form to the Ministry of Education for processing.
  3. You will receive your award money by cheque in the mail from the Ministry of Education.

As this money does not go through UBC, it will not automatically pay toward your tuition.

Student loans

Student loan funds are deposited directly into your bank account. You are responsible for paying your educational costs, including tuition, from these funds.

For information on student loans, BC residents can visit the Student Aid BC website. Students from other provinces can check with their home province's loan provider.

If you still have questions about student loans, please contact Student Services.

Passport to Education/Youth Options

Redeem your Passport to Education stamps to pay for portion of your fees.

Please note:

  • Passports to Education are available only to BC students.
  • Processing time can take 4 - 6 weeks. For this reason, you should pay Term 1 tuition fees in full prior to the fee deadline. The value of the Passport will then be applied towards Term 2 tuition fees.

Steps:

  1. Bring your Passport to Education to Student Services (UNC 2nd floor) for processing.
  2. Ensure the front and back pages of your passport are complete with your current mailing address and Social Insurance Number.
  3. The value of the Passport will be applied toward your tuition fees.

Please do not send your Passport in the mail as UBC will not accept responsibility for lost Passports.

Sponsorship billing

Some UBC students have a portion of their UBC fees paid by a sponsor such as an Aboriginal community, employer, or government agency. This is called sponsorship billing.

Enrolment Services can process students' tuition and student fee payments directly from their sponsor.  Please refer to the Sponsorship Billing website for detailed information on this payment option.

For more information, contact:

Sponsorship Billing
Enrolment Services
2016 - 1874 East Mall
Vancouver, BC V6T 1Z1
Phone: 604-822-1749
Fax: 604-822-5945
ubc.sponsorship@ubc.ca

Other

Payment options:

  • Mail
  • Tuition fee waiver
  • Payroll deduction/ Fee deferral

Mail

If you must mail your tuition payment to UBC, you may do so using either a cheque or money order/bank draft.

Please note:

  • This option is not recommended unless you have no other alternative. Mail systems may be unpredictable and for this reason deposit and tuition payment by mail should be a last resort for students who cannot use alternate payment methods.
  • Do not send cash in the mail.

Steps:

  1. Ensure your cheque is correctly filled out.
  2. Cheques should be made payable to "UBC."
  3. Clearly write your name, student number, and "Tuition" on the memo line of the cheque.
  4. Complete a tuition fee payment form and attach it to your cheque.
  5. Mail to:
    Student Services
    University Centre building, 206Z
    The University of British Columbia
    3333 University Way
    Kelowna, BC Canada V1V 1V7

Cheques and money orders should be drawn from a Canadian or US Bank. If you are paying by cheque from a US bank account, you will find the currency exchange rate information on the UBC Finance website. The rates change weekly and Enrolment Services will calculate the rate for the week in which the cheque is received.

To allow for timely processing, payment must reach Student Services 5 - 10 business days before the payment due date. Please allow 2 - 3 weeks for processing.

Tuition fee waiver

The UBC tuition fee waiver provides eligible UBC staff and faculty with tuition assistance for approved undergraduate and graduate courses, as well as non-credit courses offered through Continuing Studies.

Please note: tuition fee waivers do not cover student fees. A separate payment must be made to cover these fees.

For information about specific conditions and procedures, or for instructions on how to apply for a waiver, please visit the Professional Development website.

Payroll deduction or fee deferral

For students working as Teaching or Research Assistants at UBC, payroll deduction and tuition fee deferrals are available to graduate students employed by UBC as Teaching or Research Assistant.

You can find detailed information and instructions on how to apply on the Tuition Payroll Deduction/ Fee Deferral Application Form.

Payroll Deduction/Deferral Application Form

Tuition Refund Requests

If at anytime, you have a credit balance on your tuition account, you can request a Tuition Refund by

  • ​In person at UNC206Z
  • Call 250-807-9100
  • Email sis.ubco@ubc.ca 

 

Tuition fee deferments

If you submitted your StudentAid BC forms by July 31 and you are eligible for sufficient loan funds to pay your tuition and fees, you will automatically be granted a tuition deferment. Eligible students will have fees deferred one month after the tuition fee deadline in September or January.

Deferments do not cover your registration deposit.

If you applied by July 31 for assistance through other provinces or the US Stafford Loan Program, or if you can document exceptional circumstances for submitting late loan applications (e.g., family emergency, medical disability), contact Student Services to request deferment.

Verify your deferment

You can verify that your deferment has been processed by accessing your fee information on the Student Service Centre (SSC)

Students are responsible for checking their fee due dates.

Last reviewed shim6/13/2018 10:29:30 AM