Workday tutorials

Use the table below to filter and find how-to articles about using Workday as a UBC student. If no tutorials appear under a specific category, you can expect tutorials for those categories to be uploaded at a later date.

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Tutorial Name Category Description
Adding a program of study (second major or minor) Degree planning

Learn how to add a second major or a minor program if you are eligible to do so.

Adding your emergency contacts Updating personal information

If you are a new UBC student, you must add your emergency contact information to Workday.

Adding your Social Insurance Number (SIN) or International Tax Number (ITN) Updating personal information

Learn how to add or edit your SIN or ITN.

Adding your Third Party Authorization Updating personal information

Third Party Authorization is in place to protect your personal information from being released to unauthorized individuals under the Freedom of Information and Protection of Privacy Act (FIPPA).

Creating a saved schedule Course registration

A “saved schedule” is a draft timetable in Workday where you can plan out your classes for the upcoming academic session.

Creating an Evaluated Academic Requirements report Degree planning

The Evaluated Academic Requirements Report is a tool for UBC students who are thinking about declaring a specialization or transferring to a different program of study at UBC.

Declaring or changing your primary major, honours, or specialization Degree planning

Learn about declaring or changing your major.

Editing your saved schedule Course registration

A “saved schedule” is a draft timetable in Workday where you can plan out your classes for the upcoming term.

Finding course conflicts in a saved schedule Course registration

A course conflict happens when two or more classes in your schedule take place at the same time.

Logging into Workday Accessing Workday

Log in and get started with Workday.

Registering in courses from a saved schedule Course registration

Create a saved schedule to register for all of your courses at once.

Removing your program of study (second major or minor) Degree planning

If you are no longer completing your minor or second major, you can follow the instructions below to drop the secondary program from your record.

Resolving a hold on your academic record Course registration

A hold on your record may block you from registering in courses or receiving a transcript or diploma. Learn how to resolve a hold.

Reviewing saved schedule alerts Course registration

If you see an alert on your saved schedule, you may need to complete an action to avoid registration issues.

Swapping a course Course registration

In Workday, you can “swap” a course, which means you can switch the course you’re already signed up for with a different one.

Troubleshooting your saved schedule Course registration

A “saved schedule” is a draft timetable in Workday where you can plan out your classes for the upcoming term.

Updating your contact information Updating personal information

To receive emergency updates and other important information from UBC, please check that your contact information is up-to-date and accurate on Workday.

Updating your Indigenous Self-Identification Updating personal information

Self-identification is optional. If you are a First Nations, Métis, and Inuit person, we encourage you to self-identify so that you may benefit from these programs and services.

Updating your preferred name Updating personal information

Your preferred first and last names will be used for your UBC Card, Canvas account, and class lists.

Updating your pronouns, trans experience, and gender identity Updating personal information

Adding this information in Workday is optional and you can change or remove your information at any time.

Viewing the course schedule Course registration

Learn about the course schedule and how you can view it.

Viewing your Academic Progress Report Degree planning

An Academic Progress Report (APR) outlines the requirements for your program of study and provides your up-to-date degree progress.

Viewing your date of birth Updating personal information

To change your date of birth, you must contact Enrolment Services – Student Record and Financial Services. You cannot change this information in Workday.

Viewing your legal name Updating personal information

You can view your legal name in Workday. If you wish to be known by a different legal name on your UBC student records, please contact Enrolment Services – Student Records and Financial Services in person at UNC 214, or by email at to change your legal name.

Viewing your registration appointment Course registration

A registration appointment refers to the date and time you are first able to register for courses in the upcoming academic session.

Viewing your residency and citizenship Updating personal information

Your UBC tuition and student fees are determined based on your residency status in Canada. This is shown on your Student Profile Summary in Workday as a status of Canadian “Resident” or “Nonresident”. Learn whether you’ll have to pay international or domestic tuition fees depending on your status.

Viewing your saved schedule Course registration

See how you can view your saved schedule.

Withdrawing from a course Course registration

You can withdraw from a course only after the add/drop deadline.