Academic Success
Registration & intake
Exam accommodations
Instructional/classroom accommodations
UBC Policy LR7 outlines the responsibilities of faculty in the delivery of academic accommodations and outlines students’ responsibilities who request access to those accommodations. All faculty members must be familiar with Policy LR7. Policy LR7 mandates the work of the DRC and faculty to ensure that the university meets its legal obligations to accommodate students with disabilities and chronic medical conditions.
DRC Info package for instructors
New to UBC? Learn how to use the accommodations portal by reviewing the DRC accommodations portal user guide for instructors.
The Accommodation Portal is used by students and faculty to manage academic accommodations. Instructors use their CWL credentials to log in to the Portal where they can:
Access “how-to” videos for instructors:
How to: acknowledge accommodations
How to: enter information for testing
During each term, generally, at the beginning of the term, instructors will receive Accommodation Letters from each DRC registered student in each of their courses. Listed on each accommodation letter are the individualized accommodations for a student registered with the DRC, along with a detailed description of each accommodation. These may include exam, classroom, or procedural accommodations.
Students are required to request their exam accommodations through the DRC Student Portal by the relevant deadline:
If a student misses the DRC exam booking deadline, the instructor is not obligated to provide accommodations for the exam. Instructors may choose to provide accommodations to the student at their discretion.
Note: Exam accommodations are applicable for any timed evaluation, including quizzes, tests, midterms, and final exams.
IMPORTANT: If a student books their exam through the Portal by the deadline, an instructor must complete the following steps:
Guide for Instructors:
Instructions for scheduling exams in Canvas
The DRC will provide invigilation for online exams when:
The DRC does not invigilate when:
The DRC does not invigilate exams past 9:30 pm. Evening exams invigilated by the DRC may have an AST time or the student may request an out-of-time (OOT) exam on the following day. An Exam Coordinator will manually adjust the exam time accordingly in our system.
Exam security for an AST
All students sign an exam confidentiality agreement. If a student finishes their exam before the regular start time of that exam they will be supervised by an invigilator until 30 minutes past the start time of the regular exam.
An instructor may “opt-out” of having an Exam Coordinator confirm their exam settings in Canvas. If they so choose, the instructor must check the “opt-out” box in the Portal when providing their exam information at least 2 business days before the exam.
All efforts are made to provide accommodations to students who booked their exam by the deadline. However, there may be times when the accommodations and/or technology do not work out and result in a failure to provide accommodations. If a student/instructor becomes aware that the student did not receive accommodations, please email the details to drc.exams@ubc.ca as soon as possible.
Each Faculty at UBC Okanagan has an assigned Accessibility Advisor Liaison (see below). If you have specific questions about providing accommodations to your students, you can contact your Accessibility Advisor Liaison or attend a drop-in session.
The DRC has published a concise guide with tips for instructors on how to design for accessibility. When creating courses and course material, following this guide can help to reduce barriers for students with disabilities. View the complete Designing for Accessibility Guide here, or see each of the sections below:
The Justice Institute of British Columbia (JIBC) has published a free course for BC Post-Secondary instructors who are teaching and supporting students with disabilities in BC. The course provides practical information and easy-to-use strategies to help instructors to better support the learning of students with disabilities.
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