The UBC Immigration documents reminder system is a new feature in the SSC. It helps you stay on top of your document expiry dates by emailing you reminders before the expiry dates. After you enter the expiry dates of your important documents, the Reminder System will send an email to you a few months before one of your documents will expire so that you can take an action ahead of time to renew or apply for a new document.
The reminder system is a requirement for international degree students. Once you enter expiry dates and information into all of the document fields you will not get emails from the system until it is time to start the renewing/application processes.
Usually, you receive the reminder for the following reasons:
The Reminder System is part of the Student Services Centre (SSC). To access it:
Log into the Student Service Centre (SSC).
Under the “Personal Information” tab, select “Immigration Documents”.
Enter information:
Click “Save” and log out.
Watch for reminder emails and follow the instructions in the email to take the appropriate action to renew or apply for a new document.
You must take action at least three or four months before your documents expire.
You are responsible for maintaining your immigration status and obeying immigration regulations during your stay in Canada.
Check your primary immigration documents – passport, study permit, and (if applicable), your Temporary Resident Visa (TRV) – to make sure they’re accurate and valid. Enter your expiration dates into the SSC through the Immigration Documents Reminder System so that you can plan to renew them and remain in Canada without interruption.
In most cases, your Canadian immigration documents will not be issued past the expiry date of your passport.
If you extend your study permit (or transition from student status to worker status by applying for a post-graduation work permit) you will need to extend other documents after you receive your new permit. See the table below to help you plan your document extensions.
Three to four months before expiration date.
Before or after expiration date (depending on travel plans), usually after you extend your study permit or receive a post-graduation work permit.
Before expiration date, usually after you extend your study permit or receive a post-graduation work permit.
Before expiration date, usually after you extend your study permit or receive a post-graduation work permit (optional , if you are authorized to work in Canada).
Optional, if you want government-issued photo identification.
Optional.
No. The Reminder System was designed as a benefit for you as an international student, and the expiry dates you provide will not be reported to Immigration, Refugees and Citizenship Canada (IRCC) (formerly Citizenship and Immigration Canada – CIC) or any third party.
You can use this response if you have applied for a new document or applied to renew a document and it has not arrived yet. You will continue to receive reminder emails each month until you enter a new expiry date. So enter the new date as soon as you receive your new document.
You will receive a message each month if a document is about to expire and you haven’t changed your response in the Reminder System, or you indicated “application in progress.”
Start with the information and step-by-step “How-Tos” on the International Student guide. If you still have questions or encounter a situation that’s not outlined in the International Student Guide, you can talk to an International Student Advisor at the Global Engagement Office.
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