While travelling to Canada
Travelling to Canada: step by step
Step 4: While travelling
Make sure you bring the right documents and know what to expect at the border.
There are important documents you should be sure to have in your carry-on luggage as you travel.
- UBC Proof of Enrolment Letter
You can download this in your Student Services Centre (SSC) under “Grades and Records”.
- Documentation on your essential travel to Canada
You must bring additional documents with you to show your travel to Canada is essential, whether you have an in-person component or not.
- Self-isolation plan documentation
Bring the documents relating to your self-isolation preparation.
Always keep your passport with you when travelling.
- Visa or eTA
Depending on your country of citizenship, you will need a valid Temporary Resident Visa (TRV) or Electronic Travel Authorization (eTA) — US citizens are exempt.
In addition to the above list, all students continuing to study at UBC who already have a study permit must bring with them:
- Study permit
You need to have your original, valid study permit with you.
- Co-op work permit or work permit approval letter (if applicable)
Remember to also bring a letter from your co-op office or program. Also bring a current, valid job offer, if you have one.
- Proof of funds
In case the officer asks, bring proof of finances to show that you can financially support yourself in Canada. There is no specific minimum amount required. See proof of means of financial support for sample documents.
In addition to the above list, if you are a new student, or a current student who applied for a new study permit from outside of Canada, you’ll also need to bring:
- A Letter of Introduction
Your study permit approval, or Letter of Introduction. If you are traveling from a country other than the US, make sure it is issued on or before March 18, 2020.
- Your UBC Letter of Acceptance (new students only)
This is also known as your offer letter. You can download this in your Student Service Centre (SSC) under “Admissions”.
- Proof of funds
This could be the financial documents you provided in your study permit application. Bring more recently issued documents, if possible.
Helpful documents to carry on the plane
- Driver’s license
- Medical or immunization records
- Copy of your birth certificate
- Marriage certificate and notarized copies
- Copy of your national identity document from your country
There are some things you cannot bring to Canada or will need to declare when you arrive, such as cash over CAD $10,000 and food or animal products.
See the Canada Border Services Agency’s guidelines for travelling to Canada.
Medication and records
Keep your medication in your carry-on bag in its original packaging, along with a prescription from the doctor. If you use traditional medicines or special herbal remedies, confirm they are not restricted.
It’s a good idea to bring a copy of your medical records for you and the family members who travel with you. If you have a chronic medical condition, have your doctor write a short medical history, preferably in English, for your new doctor in Vancouver. Bring records including the dates of any immunizations and medical tests you have done.
You will also need to show documentation to airline agents prior to being permitted to board your flight, who may not have in-depth knowledge of Canadian immigration laws or the current travel restrictions. If you should be eligible to travel and have issues boarding your flight, firmly request that the airline staff contact CBSA to confirm your eligibility to travel—airlines have a direct phone number for this purpose.
If you need a study permit
When you first enter Canada, you’ll need to get your study permit. For example, if you arrive in Toronto and then take another flight to Vancouver, you must get your study permit in Toronto. If you have connecting flights, try to schedule a layover for a few hours to allow time for immigration.
- Answer questions on the electronic Primary Inspection Kiosk
You must declare if you brought with you currency equal to or greater than CAD $10,000 and/or any food, plant, or animal products.
- Present your kiosk receipt to an officer
Let them know you need a study permit, and the officer will direct you to immigration.
- Pick up your checked luggage, if you have any.
- Proceed to immigration.
Present your Letter of Introduction to the officer.
- Check your study permit before you leave the officer’s desk.
Confirm all personal information and conditions are correct. If they are not, notify the officer. If you leave the airport with incorrect documents, it can take months to correct them.
Degree-seeking students are eligible to work on- and off-campus. To prevent delays in starting work, ensure your study permit includes at least one of the following conditions:
- “May accept employment on or off campus if meeting eligibility criteria, per paragraph R186(f), (v) or (w) and must cease working if no longer meeting these criteria”
- “May work 20 hours per week off campus or full time during regular breaks if meeting criteria outlined in paragraph 186(v) of the Immigration and Refugee Protection Regulations”
- “May accept employment on the campus of the institution at which registered in full-time studies”
If you arrive by car, there are no kiosks. Answer the officer’s questions, let them know you need a study permit, then proceed to secondary examination for your study permit.
If you’re flying directly to Vancouver International Airport (YVR)
If you will fly directly to Vancouver International Airport (YVR) from outside of Canada, for a faster and safer arrival process, you can voluntarily provide some information through the new Voluntary Compliance Portal (VC Portal) which is a pilot project between CBSA and the YVR Airport Authority. Your study permit will be printed before you arrive, thereby reducing wait times and limiting congestion for enhanced safety through the arrival process.
Eligibility requirements for the VC Portal:
- You must have a Letter of Introduction indicating that your study permit has been approved, and
- You must not have had a layover in Canada, and
- You have to submit the online form at least 72 hours before your departure
The VC Portal is only for study permits at this time. If you have also been approved for a co-op work permit, you can still submit your study permit details. You will not be negatively impacted if you do not use the VC Portal, and using it does not guarantee the CBSA officer will allow you to enter Canada. This is a voluntary option for faster processing and your information will be sent directly to the CBSA at YVR.
If you have a study permit
Have all your documents ready to present on arrival. Even if you have a valid study permit, you will need to address an officer’s concerns that your travel to Canada is essential and that you have made adequate self-isolation plans.