Work Study

student working in a lab

Work Study is an on-campus employment program that provides eligible students with the opportunity to develop workplace skills, explore potential career paths, and receive mentoring through work experiences that complement academic and experiential learning. The program offers a variety of enriched, educational employment opportunities that help students earn additional income to help finance their education.

Eligibility

To be eligible for Work Study jobs, students must meet the following requirements. Eligibility will be confirmed by the Work Study Program Coordinator via the Work Study authorization form completed by a supervisor.

Students

Student type Eligibility
Undergraduate Yes
Masters Yes
PhD Yes
Visiting Yes
Exchange Yes
Unclassified Yes

Credits, requirements, and conditions

Summer Winter
Program dates May 1 to August 31 September 1 to April 30
Hour limits 20 hr/week or 340 hrs total 12 hr/week or 408 hrs total
Undergraduate student requirements 9 credits in previous winter term* (no summer registration required). Students must not have applied to graduation. 9 credits per term*
Graduate student requirements Studying on a full time fee schedule
Restrictions Students may not hold more than one Work Study position at a time. Students are not eligible for work study positions that are based on their own thesis work. Students are not eligible for Work Study positions if they are working under another subsidy program such as NSERC or Canada Summer Jobs.
Permit requirements for international students For more information regarding both on and off campus employment requirements for international students, visit the social insurance number (SIN) page.

*credits from co-op placements are not eligible.

Student responsibilities

Your employment as a Work Study student with the University is conditional upon the terms and conditions of the Work Study program which state students must maintain a minimum of 18 credits (nine per term) to remain eligible for Work Study employment. Should your registration fall below the minimum requirements it is your responsibility to notify your supervisor and the on-campus employment coordinator.

The provisions of the employment standards act including those related to the termination of the employment relations incorporate the terms and conditions of your employment with the university. All university employees are expected to contribute to the building of a respectful, safe, and productive workplace.

As an employee of the University you are expected to familiarize yourself with the University’s policies and procedures. Students are expected to perform their assignments in a mature and responsible manner. You will be required to comply with the directions of your supervisor(s). Students who fail to perform in a satisfactory manner may be removed from their assignment.

The following list of completed forms are required to complete your hire:

  • New hires: Direct deposit (PDF) and TD1 forms.
  • Rehires: Unless information has changed students do not need to submit new TD1’s or deposit form.
  • International undergraduate students should include a copy of a valid study permit and a copy of a valid social insurance number (SIN) card.
  • If you do not have a SIN, you and your supervisor will need to complete an employment contract and take it to 471 Queensway Avenue in Kelowna to apply for a SIN. Contact us for further details.
  • Your supervisor is responsible for ensuring that you have all the resources and information that you need.

It is important to communicate with your supervisor regarding any changes to your situation that may impact your ability to complete the requirements of your Work Study position. Examples include, but are not limited to; changes to your schedule, an increased course load, illness, or family obligations.

Once you have started your job, your supervisor must submit an hourly time sheet (docx) to financial services stating the number of hours you worked within a given pay period. It is your responsibility to ensure the hours reported accurately reflect the work completed.

Pay periods are from the first of the month to the fifteenth and from the sixteenth to the last day of the month; hours worked from the sixteenth to the last day of the month will be paid out on the eighth of the next month.

Note: If your payroll sheet is submitted late, the above schedule does not apply. For detailed information, see the hourly timesheet cut off schedule.

Application

Ensure you qualify by reviewing the Work Study eligibility requirements.

Dust off your resume—applying for Work Study is the same as applying for any other job. You want to put your best foot forward so make an appointment with a Career Advisor to review your resume.

View the positions open on the UBCO job board. Find one that interests you and apply.

Contact

Michele Gabourie
Program Coordinator, Work Integrated Learning
Student Experience Office, UNC 329
Email: workstudy.ok@ubc.ca
Tel: 250 807 9040