Work Study - Information for Students

 

What is Work Study?

 Work Study is an on campus employment program that provides eligible students with the opportunity to develop workplace skills, explore potential career paths and receive mentoring through work experiences that complement academic & experiential learning.  The program offers a variety enriched, educational employment opportunities that help students earn additional income to help finance their education.

How Do I Apply?

  1. Ensure you qualify by reviewing the Work Study student eligibility requirements
  2. Dust off your resume - applying for Work Study is the same as applying for any other job.  You'll want to put your best foot forward so make an appointment with a Career Advisor to review your resume.
  3. Know your responsibilities
  4. View openings via the UBCO Job Board, find one that interests you and apply!

 

Work Study: Student Responsibilities

Maintaining Eligibility

Your employment as a Work Study student with the University is conditional upon the terms and conditions of the Work Study Program which state students must maintain a minimum of 18 credits (9 per term) to remain eligible for Work Study Employment.  Should your registration fall below the minimum requirements it is your responsibility to notify your supervisor and the On Campus Employment Coordinator

Employment Terms & Conditions

The provisions of the Employment Standards Act including  those related to the termination of the employment relationship incorporate the terms & conditions of your employment with the University.  All University employees are expected to contribute to the building of a respectful, safe, and productive workplace.

UBC Policies

As an employee of the University you are expected to familiarize yourself with the University's policies and procedures which can be found here.

Students are expected to perform their assignments in a mature and responsible manner. You will be required to comply with the directions of your supervisor(s). Students who fail to perform in a satisfactory manner may be removed from their assignment.

Complete Necessary Payroll Forms

The following list of completed forms are required to complete your hire:

  • New Hires: Direct deposit and TD1 forms. Rehires: Unless information has changed students do not need to submit new TD1's or deposit form.
  • International Undergraduate students please include a copy of valid study permit and copy of valid social insurance number card. 
  • If you do not have a SIN, you and your supervisor will need to complete an employment contract and take to 471 Queensway Avenue in Kelowna to apply for a SIN.  Please contact workstudy.worklearn@ubc.ca for further details. 
  • Your supervisor is responsible to ensure that you have all the resources and information available to you.

Communicating with your Supervisor

It is important to communicate with your supervisor regarding any changes to your situation that may impact your ability to complete the requirements of your Work Study position.  Examples include, but are not limited to; changes to your schedule, an increased course load, illness or family obligations.

Getting Paid

Once you've started your job:

Your supervisor must submit an Hourly Time Sheet to Financial Services stating the number of hours you worked within a given pay period. It is your responsibility to ensure the hours reported accurately reflect the work completed.

Pay periods are from the first of the month to the fifteenth and from the sixteenth to the last day of the month. A paycheque for the hours worked from the first to the fifteenth will be available on the twenty-third of the month; hours worked from the sixteenth to the last day of the month will be paid out on the eighth of the next month. NOTE: If your Payroll Sheet is submitted late, the above schedule does not apply. For detailed information, see the Hourly Time Sheet Cut Off Schedule