Workday tutorials

How to add a course waitlist to your saved schedule.

If you are a new UBC student, you must add your emergency contact information to Workday.

Learn how to add or edit your SIN or ITN.

Third Party Authorization is in place to protect your personal information from being released to unauthorized individuals under the Freedom of Information and Protection of Privacy Act (FIPPA).

A waitlist may be set up when a course section is full. If you try to register in a course that is full and has a waitlist, you will be added to the waitlist until a seat becomes available for you to register.

To graduate from UBC, you must submit a formal application for graduation. In Workday, this is called the “Program Completion Application”.

To graduate, you must submit a formal application for graduation in Workday. This application is referred to as the “Program Completion Application,” wherein the term “Program Completion” is synonymous with graduation.

The UBC Bursary Program is designed to help fill the gap between your assessed educational and living costs, and your available government assistance and expected financial contributions.

How to check if there is a waitlist for a course section and the waitlist capacity.

Starting June 2024, most continuing graduate students will have registration into a shell course named “GRTU 001 – Continuous Enrolment for Tuition Installment” for each active Academic Period.

A “saved schedule” is a draft timetable in Workday where you can plan out your classes for the upcoming academic session. Saved schedules in Workday were previously called “worklists” in SSC.

The Evaluated Academic Requirements Report is a tool for UBC students who are thinking about declaring a specialization or transferring to a different program of study at UBC.

Learn how to add a second major or a minor program if you are eligible to do so.

Learn about declaring or changing your major.

A Confirmation of Enrolment Letter—also known as a Proof of Enrolment or Verification of Enrolment—is an official document showing that you are currently registered at UBC.

Your Account Statement shows your balance and all transactions, like payments and charges, for one academic period. You can use your Account Statement as your proof of tuition payment.

2024 tax forms are available in Workday, whereas tax forms from previous years are available in the UBC Official Documents Tool.

You can drop a course before the add/drop deadline listed in each course section.

A “saved schedule” is a draft timetable in Workday where you can plan out your classes for the upcoming term.

A course conflict happens when two or more classes in your schedule take place at the same time.

In Workday, a diploma is referred to as a parchment.

A replacement parchment is an official reprint of the original UBC parchment. It looks exactly like the original except with the notation “Replacement Diploma month/year” in small print along the front and bottom. Alumni will order these if they lost the original or want a second copy.

In Workday, a diploma is referred to as a parchment.

In some circumstances, students may just need a certified copy of their parchment. Certified copies are photocopies of the original or replacement parchment, printed on regular paper and stamped to certify that they are true copies.

If you are a current UBC student or alumnus, you can request an official transcript, which includes your complete academic record at UBC.

Program Completion Letters are available if you have applied for program completion or have graduated from a credential granting program.

Log in and get started with Workday.

When you are both a student and an employee, you may see a different profile view when logging into Workday – either your Student profile, or your Employee profile.

UBC uses TouchNet as a payment tool for tuition and student fees, as well as Student Direct Stream (SDS) tuition prepayments. TouchNet accepts Visa, Mastercard, as well as major banks’ Visa Debit and Mastercard Debit cards.

UBC uses TouchNet as a payment tool for tuition and student fees, as well as Student Direct Stream (SDS) tuition prepayments. Before going through the steps in this tutorial, you will need to set up your pre-authorized debit account from your Canadian bank account in TouchNet.

UBC uses TouchNet as a payment tool for tuition and student fees, as well as Student Direct Stream (SDS) tuition prepayments. TransferMate is a third-party service enabling international students without a Canadian bank account to pay tuition in their local currency via bank transfer or credit card.

Learn how you can register for a specific course once registration opens for you.

If you’re on the waitlist and a seat becomes available, here’s how you can respond to seat availability, register in the course, and remove yourself from the waitlist.

Create a saved schedule to register for all of your courses at once.

If you are no longer completing your minor or second major, you can follow the instructions below to drop the secondary program from your record.

A hold on your record may block you from registering in courses or receiving a transcript or diploma. Learn how to resolve a hold.

If you see an alert on your saved schedule, you may need to complete an action to avoid registration issues.

You’ll be reviewing your award offers through the Learner Financial Support Management (LFSM) system.

Setting up your direct deposit allows you to receive payments directly into your bank account.

TouchNet Payment Centre is a new system available for students to pay tuition and fees. Pre-Authorized Debit is one of the ways you can pay your tuition in TouchNet.

In Workday, you can “swap” a course, which means you can switch the course you’re already signed up for with a different one.

There are several possible reasons why you may not be able to register for a course.

A “saved schedule” is a draft timetable in Workday where you can plan out your classes for the upcoming term.

In Workday, you may have multiple academic records to capture your courses, grades and graduation from different programs.

You will be able to see your program of study status on your Academics > Overview page on your profile.

To receive emergency updates and other important information from UBC, please check that your contact information is up-to-date and accurate on Workday.

Self-identification is optional. If you are a First Nations, Métis, and Inuit person, we encourage you to self-identify so that you may benefit from these programs and services.

Your preferred first and last names will be used for your UBC Card, Canvas account, and class lists.

Adding this information in Workday is optional and you can change or remove your information at any time.

Learn about the course schedule and how you can view it.

An Academic Progress Report (APR) outlines the requirements for your program of study and provides your up-to-date degree progress. The Academic Progress Report in Workday was previously called the “Degree Navigator Report” in SSC.

The “Account Activity” page provides a transaction summary of all your account transactions, including tuition charges, student fees, and payments. Your summary will include transactions from all academic periods.

Once you accept a UBC award in the Learner Financial Support Management (LFSM) application, it will be displayed in Workday as an “Anticipated Payment”.

To change your date of birth, you must contact Enrolment Services – Student Record and Financial Services. You cannot change this information in Workday.

This guide provides instructions on how students access and view their personalized Final Exam schedules through the Exams Application (EXMM).

In Workday, there are 2 different places to find your grades depending on the academic period. The “View My Grades” page will show your grades for a specific academic term. The “View my Academic Record” page will display your grades for all terms, your cumulative average, and your academic standing

In Workday, the term “Apply for Program Completion” means to apply for graduation. You must apply to graduate before you can view your program completion status.

You can view your legal name in Workday. If you wish to be known by a different legal name on your UBC student records, please contact Enrolment Services – Student Records and Financial Services in person at UNC 214, or by email at srfs.ubco@ubc.ca to change your legal name.

Notes may be added to your profile in Workday by UBC faculty or staff. You may have a note on your profile if you have submitted a pre-requisite waiver request, for example.

To graduate, you must submit a formal application for graduation in Workday. This application is referred to as the “Program Completion Application,” wherein the term “Program Completion” is synonymous with graduation.

A registration appointment refers to the date and time you are first able to register for courses in the upcoming academic session.

Your UBC tuition and student fees are determined based on your residency status in Canada. This is shown on your Student Profile Summary in Workday as a status of Canadian “Resident” or “Nonresident”. Learn whether you’ll have to pay international or domestic tuition fees depending on your status.

See how you can view your saved schedule.

You will only have access to the “Transfer Credit” page in Workday if you have been awarded transfer credit.

How to view your waitlisted courses.

You can withdraw from a course only after the add/drop deadline.