Joining, viewing, and registering from course waitlists

This tutorial applies to both undergraduate and graduate students on the Okanagan campus.

For general information on course waitlists in Workday, view the understanding course waitlists tutorial. To add a waitlisted course to your saved schedule, follow these instructions.

On this page

• How to join the waitlist for a course section
• How to view your waitlisted courses
• How to register in a course from the waitlist

How to join the waitlist for a course section

Navigate to the course schedule

Follow the instructions to view the course schedule.

Select a course section

1. Check that the course section has a waitlist.

2. Click the course title to go to the “View Course Section” page.

• Reminder: To join the waitlist you must meet the course registration requirements.

3. Click the “Register” button.

Join the waitlist

1. Click the checkbox in the “Select” column next to the course section.

• Reminder: If a course has multiple course activities (e.g., a lecture and a lab), the waitlist generally applies only to the graded course activity (typically the lecture).

2. Click the “Register” button.

3. Review the confirmation page. The course you selected will appear in a “Waitlisted Courses” table.

How to view your waitlisted courses

Go to your waitlisted courses

1. On the Workday homepage, click the “View My Courses” button.

2. Scroll down to the “My Waitlisted Courses” table.

The “My Waitlisted Courses” table includes course sections for all terms of an academic session. For example, if you are viewing the Winter Session, the “My Waitlisted Courses” table will include waitlists for both Term 1 and Term 2. Review the “Start Date” and “End Date” to see which term the course falls in.

How to register in a course from the waitlist

The waitlist process varies depending on which department is offering the course.

If you are waitlisted for a course, you will receive an email invitation to register if a seat becomes available.

In most cases, you will only have 24 hours to accept the seat before it goes to the next student on the waitlist. Make sure to monitor your email frequently and ensure your email address is correct in Workday.

Follow the steps below to accept your seat, deny your seat but remain on the waitlist, or remove yourself from the waitlist.

View your waitlist task

1. In Workday, click the “My Tasks” inbox icon.

2. Select the message with the subject line “Course Opening Available”.

Respond to the seat availability

From the “My Tasks” message, you can take the following actions:

• Click “Submit” to accept your seat
• Click “Deny” to decline your seat (but remain on the waitlist)
• Click “Remove from Waitlist” to leave the waitlist

Accept your seat

1. Click the “Submit” button.

2. Scroll down and select all the required course activities from the “Select Course Sections” table by checking the boxes.

3. If you’ve already registered for the maximum number of credits for the term, or you have a conflicting course section, you can drop a course now to make space for your waitlisted course. If you do not need to drop a course at this time, proceed to step 4.

• Click the “Drop Registered Courses” tab.
• Click the checkbox in the “Drop” column for the course you want to drop.

4. Click the “Submit” button. A pop-up notification with the heading, “You have submitted”, will appear under the search bar.

5. In the notification, click the “View Details” link.

6. Click the arrow next to “Details and Processes” to expand the section and view a confirmation of your enrolment.

Deny the seat (and stay on the waitlist)

If you deny your seat, your spot will be given to the next student on the waitlist. You will remain on the waitlist and will be notified again if another seat becomes available to you.

1. Click the “Deny” button.

2. Enter your reason for denying the offer in the “Reason” field.

3. Click the “Submit” button.

4. A pop-up notification with the heading, “You have submitted”, will appear under the search bar.

5. In the notification, click the “View Details” link.

6. Click the arrow next to “Details and Processes” to expand the section and view a confirmation that you have denied an available seat on the waitlist.

Remove yourself from the waitlist

1. Click the “Remove From Waitlist” button.

2. Click the checkbox next to “Confirm”.

3. Click the “OK” button. You will see a confirmation message if you have successfully removed yourself from the waitlist.

Additional resources

• Understanding course waitlists
• Creating, viewing and registering from a saved schedule