Faculty and staff

Proposals that do not meet the requirements below will not be considered for funding.


  • UBC Okanagan faculty or staff
  • Ability to fund the required employer contribution of 14% of the student’s wage
  • Committed to providing an enriched and educational employment experience for students
  • If you are submitting a proposal, someone from your department/faculty should be prepared to sit on the scoring committee

*Work Study provides a flat minimum wage subsidy. Employers are responsible for the 14% employer paid benefits cost (CPP, EI, etc) plus any discretionary top-up.


To be eligible for Work Study jobs, students must meet the following requirements. Eligibility must be confirmed by the Work Study Program Coordinator via the Work Study Authorization Form.

Work Study Authorization Form

  • Currently enrolled at UBC Okanagan campus at the undergraduate or masters level.
  • Enrolled in a minimum of 9 credits per term in winter session, max 12 hrs/week, total max 408 hrs. Co-op credits do not count toward eligibility.
  • Students hired in summer session must either be enrolled in courses during the summer and/or returning as students in September (ie has not applied for graduation), and must have been enrolled in 9 credits during the previous winter term 2. Can work max 20 hrs/week, total max 340 hrs
  • International students must have a student visa or work permit for the duration of the appointment
  • Can only hold 1 Work Study position at a time
  • Are not working under another subsidy program (eg. NSERC, Canada Summer Jobs)
  • Not working on their own thesis
  • Residing within Canada for the duration of employment
  • NEW – PhD students are not eligible for Work Study starting May 1, 2022

Application maximums

Two proposals, each for a maximum of 680 summer hours and 816 winter hours.

Proposal criteria

Proposals must clearly identify how they provide students with opportunities for the following:

  • personal growth and professional development,
  • development of workplace skills,
  • career exploration,
  • hands on learning,
  • mentorship and support, and
  • contribute to the University as a whole.

Tips for writing a strong Work Study application.

Types of work

Non-operational*, project based, or value added work.

  • Research
  • Administrative and professional practice
  • Scholarly activity including creative process and practice
  • Academic

*Positions that exist year after year or are necessary for the ongoing operation of some programs or services are now considered to be operational needs of their home department and are no longer eligible for Work Study funding. A position/project will be considered operational once it has been running for 3 years, or if it is required for the operation of a department/program. 

Examples of operational positions could include front-desk representatives, IRP support roles, and program facilitators.