Application instructions

Work Study applications are submitted in the form of a job posting via our Student Job Board (with some extra fields). The job posting will not be view-able by students unless approved for funding and requested by the applicant on the application form.

Prepare

  1. Review the application dates, Terms and Conditions, eligibility requirements, and resources below.
  2. Secure funding for the required employer contribution.
  3. Review the Work Study scoring rubric (PDF) and consider how your job proposal fits with the criteria by filling out this form.
  4. Attend an information session to have any additional questions answered.

Set up an employer account and submit your proposal

Step one

Login to the UBCO Student Job Board to set up an employer account or sign in to your existing account.

Step two

Click ‘Post a Job’ – Proposals submitted for the Work Study Program serve two purposes: (1) to apply for funding, and if approved for funding, (2) as a job posting to advertise the Work Study opportunity to students.

Step three

Click ‘Yes’, this is a Work Study Job Proposal, and choose UBCO Work Study as the ‘Position Type’.

Step four

If you would like to update a previous Work Study job proposal, choose the posting you’d like to update from ‘Show Archived’.

Step five

Fill in all of the remaining required fields as you would for a regular job posting.

Step six

Indicate the number of hours you are requesting for the Summer Session (May to August) and then for the Winter Session (September to April).

Step seven

Fill out the Student Learning Components detailing how your position would be an outstanding opportunity for a student.

Step eight

Submit your job proposal before 11:59 PM (PST) on January 10, 2020.

Resources

Tips and tools for writing a strong application

Your Work Study application serves two purposes. First as an application for funding, and if funding is approved, as a job posting for students to view and apply on.

The goal of the Work Study program is to fund outstanding student employment opportunities: Keep this in mind when writing your application.

Use non-technical terms: The readers scoring your application may not be familiar with your subject area and it is difficult to score an application when the content isn’t understood.

Take your time: Funding is allocated based on the quality of your application, not how early you apply.

Examples of strong applications

Simulation Renovation Project Assistant (PDF)

Modeling of oil and gas in the oil reservoir for oil recovery (PDF)

Evaluation Process

All Work Study applications are read and scored blindly by two different members of the Approval Committee according to the scoring rubric below. The average of the two scores is used in the final rankings for funding.  Applicants are funded based on how well they scored. Applications that are deemed not to meet program criteria will not be considered.

Approval committee

The Approval Committee is comprised of a cross section of faculty and staff from across campus from the following faculties and departments.

IT Services, Centre for Teaching & Learning, AVP Admin & Finance, IKBSAS – Arts, IKBSAS – Science, Faculty of Creative & Critical Studies, School of Engineering, Faculty of Health & Social Development, Faculty of Education, Faculty of Management, Southern Medical Program, and AVP Students.

Scoring

Applications are stripped of department and supervisor name and are read and scored by two different members of the approval committee according to the scoring rubric below. The average of the two scores is used for ranking purposes against all other Work Study funding applications.

Scoring rubric (PDF)