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Managing a saved schedule

This tutorial applies to both undergraduate and graduate students on the Okanagan campus.

On this page:

How to edit courses on a saved schedule

Navigate to a saved schedule

Follow the instructions to view a saved schedule.

Edit your saved schedule

Click the “Edit” button below the saved schedule you wish to edit.

  • Do not click the “Remove” button. This will delete your entire saved schedule.

Change a course section

1. Select the course you want to edit on the left.

2. Select the checkbox next to the course section you want to switch to. You can only select one section for each course activity.

3. Click the “Save” button on the bottom left to save your changes.

4. Review your saved schedule to confirm the change.

Delete a course

1. Hover over the course on the left and click the minus icon that appears.

Or select the course from the left menu to open the full course description, then click the trash can icon at the top of the page.

2. Click the “Save” button at the bottom left of the page to save your changes.

How to resolve saved schedule alerts

If you see an alert on your saved schedule, you may need to complete an action to avoid registration issues.

  • Orange alerts: You will be able to proceed with registration, but you should read the alert to ensure you meet the eligibility requirements.
  • Red alerts: You will not be able to proceed with your registration. You must resolve the alert prior to registering for courses.
Before proceeding:

When you are building your Term 2 saved schedule, you may see an alert that you do not meet the pre-requisites for some courses. This may be because you have the pre-requisites on your Term 1 saved schedule. Check your saved schedules to make sure you have the required courses to meet your Term 2 pre-requisites.

This alert will be resolved after you register for your Term 1 courses.

Navigate to a saved schedule

Follow the instructions to view a saved schedule.

Open available alerts

If any of your saved schedules have issues, an “Alert” box will appear in the top right corner. Click the text in the “Alert” box to review your alerts.

Review alerts

If there are alerts on only one saved schedule for the academic period, the alerts will describe the issue.

If there are alerts for two or more saved schedules, the alert will state which saved schedule it is for in parentheses.

Alternatively, you can click the magnifying glass next to the saved schedule header on the “View My Saved Schedules” page, to see alerts for that schedule.

Resolve alerts

The following table lists commonly encountered alerts and error messages, what they mean, and how you can resolve them.

Alert or Error Message Issue Resolution
“Your saved schedule includes course sections with time conflicts.” The time for a course in your saved schedule overlaps with another course. Remove one of the courses that has an overlapping schedule. Check to see if there are course sections offered at a different time that works within your preferred schedule.
“Your saved schedule includes course sections that you’re not eligible for.” You do not meet eligibility requirements for a course in your saved schedule. This may be due to a missing prerequisite. Remove the course. If you have coursework from a prior college or university that may meet the eligibility rules, please contact an Advisor to discuss. At the graduate level, students should reach out to their graduate programs for support.
“Your saved schedule includes course sections you are not eligible for.”
  • You do not meet the eligibility requirements for a course in your saved schedule. This may be because you have a prerequisite course on your Term 1 saved schedule.
  • If you do not add the prerequisite course in a term before your selected course, you will not meet the eligibility requirements set in Workday.
  • Add the selected course in Term 2 and the prerequisite course in Term 1.
  • When you register for your courses, you must register for Term 1 before Term 2 to meet the eligibility requirement.
“Your saved schedule includes course sections you are not eligible for.”
  • This may be due to a missing corequisite.
  • A corequisite is a course that you must take before or at the same time with the selected course. If you do not add a corequisite, you will not meet the eligibility requirements set in Workday.
 If you are missing a corequisite (found within the course eligibility rules), add the corequisite course to your saved schedule.
“You’ve already received academic credit for [Course]. Retaking it won’t count towards your overall credit requirements.” You have already received academic credit for the course section or an equivalent/cross-listed course. You can still register for the course, but you will not receive credit for it.
“[Instructional Format] is required for [Course]. Please select a [Instructional Format]”.

Example: Discussion is required for ENGL_O 153. Please select a discussion.

 You are missing a required activity for the course. For example, you have selected a lecture but not a discussion section. Go to the course on your saved schedule and select a section for each of the required instructional formats showing on the screen (e.g., Lecture, Laboratory, Discussion, Seminar).
“You can’t register for a course section that overlaps with and belongs to the same course as another course section you’re already enrolled in.” You have already registered for that course for the academic period. Change or drop the course section you are currently registered in. Note that you will lose your seat in the course section if you drop it.
“There is already a [Instructional Format] section for [Course] under this saved schedule. If you would like to change the section, remove the other section from your saved schedule.” This course activity has already been added to your saved schedule. You now have multiple instances of the same course activity. Remove the course section from the saved schedule before adding a new course section.

Common issues

The following table lists common issues and how you can resolve them.

Issue Potential reasons Resolution
You see a Troubleshoot button and cannot add a course to your saved schedule.
  • You may be looking at a course on the other campus.
  • You may have selected a course at the Graduate academic level you are not allowed to register in.
  • Check the campus in the academic period name. Make sure you have chosen UBC-O if you are in an Okanagan program.
  • If you want to take courses at the UBC Vancouver campus, learn about cross-campus registration. Graduate students can learn more about cross-campus registration here.
There are no course sections listed under “Find Course Sections”.
  • You have selected the Winter Session instead of a specific Term.
  • You are looking at a future period that the course schedule has not been published for.
  • Change your filters to only show Winter Term 1 or Winter Term 2.
  • Select the upcoming academic period.
Your saved schedule says “Courses Not Available for these saved schedules”.
  • The course section you have selected is in a different academic period than your current saved schedules.
  • You are adding a Term 2 course to a Term 1 saved schedule, or vice versa. Each saved schedule is for a term only.
 Create a new saved schedule.

Other Course registration tutorials

  • Adding a course waitlist to your saved schedule
  • Adding yourself to the waitlist for an individual course section
  • Checking a course waitlist status and capacity
  • Creating, viewing and registering from a saved schedule
  • Dropping a course
  • Managing a saved schedule
  • Registering for individual course sections
  • Registering in a course from the waitlist
  • Resolving a hold on your academic record
  • Swapping a course
  • Troubleshooting registration
  • Viewing the course schedule
  • Viewing your registration appointment
  • Viewing your waitlisted courses
  • Withdrawing from a course