Application instructions
Work Study applications are submitted in the form of a job posting via our Student Job Board (with some extra fields). The job posting will not be view-able by students unless approved for funding.
Prepare
- Review the application dates, Terms and Conditions, eligibility requirements, and resources below.
- Secure funding for the required employer contribution.
- Review the Work Study scoring rubric (PDF)
- Attend an information session to have any additional questions answered.
Set up an employer account and submit your proposal
Step one
Login to the UBCO Student & Alumni Job Board to set up an employer account or sign in to your existing account.
Step two
Click ‘Post a Job’ – Proposals submitted for the Work Study Program serve two purposes: (1) to apply for funding, and if approved for funding, (2) as a job posting to advertise the Work Study opportunity to students.
Step three
Click ‘Yes’, this is a Work Study Job Proposal, and choose UBCO Work Study as the ‘Position Type’.
Step four
If you would like to update a previous Work Study job proposal, choose the posting you’d like to update from ‘Show Archived’.
Step five
Fill in all of the remaining required fields as you would for a regular job posting.
Step six
Indicate the number of hours you are requesting for the Summer Session (May to August) and then for the Winter Session (September to April).
Step seven
Fill out the Student Learning Components detailing how your position would be an outstanding opportunity for a student. (250-word limit, 0.5 point deductions for sections over the word limit)
Step eight
Submit your job proposal before 11:59 PM (PST) on the application end date.
Resources
Tips and tools for writing a strong application
Your Work Study application serves two purposes. First as an application for funding, and if funding is approved, as a job posting for students to view and apply on.
The goal of the Work Study program is to fund outstanding student employment opportunities: Keep this in mind when writing your application. Focus on the benefits for the student.
Use non-technical terms: The readers scoring your application may not be familiar with your subject area and it is difficult to score an application when the content isn’t understood.
Review the rubric: Your application is scored based on how well the opportunities aligns with the student learning outcomes, identified on the scoring rubric. Use the rubric as a resource to ensure you are articulating the student experience.
Take your time: Funding is allocated based on the quality of your application, not how early you apply.
Evaluation Process
All Work Study applications are read and scored blindly by two different members of the Evaluation Committee according to the scoring rubric below. Members of the committee do not score applications from their own department. The average of the two scores is used in the final rankings for funding. Applicants are funded based on how well they scored. Applications that are deemed not to meet program criteria will not be considered.
Evaluation committee
The Evaluation Committee is comprised of a cross section of faculty and staff from across campus. Each faculty/department applying for funding should be prepare to have someone sit on the evaluation committee. If you would like to represent your faculty/department on the committee, please reach out to workstudy.ok@ubc.ca
Scoring
Applications are stripped of department and supervisor name and are read and scored by two different members of the committee according to the scoring rubric below. The average of the two scores is used for ranking purposes against all other Work Study funding applications.
