Overview
Program Completion Letters are available if you have applied for program completion or have graduated from a credential granting program.
Students in any credential granting program can generate a downloadable PDF program completion letter in the UBC Official Documents Tool (ODMT).
You select your credential and can opt to include your UBC student number and/or birth date and month.
Who can request the letter?
- Graduate students are eligible for letters if their program completion status in Workday is one of the following: ‘Approved for Completion’ and ‘Program Completed’
- Undergraduate students are eligible for letters if their program completion status in Workday is one of the following: ‘Evaluation Deferred’, ‘Approved for Completion’ and ‘Program Completed’
- Any Student with the Program of Study Status as Complete will receive a Registrar signed letter
Things to be aware of
- If you have an active hold on your student record, you may not be able to request a letter
- If you have more than 1 credential granting program at UBC, you must print one letter per academic record
Instructions
Step 1: Access the UBC Official Documents Portal
Log into your Workday account at myworkday.ubc.ca. On the right side of the page, in the “Your Top Apps” menu, click the “Academics” app.
On your Academics dashboard, find the link to access the UBC Official Documents (ODMT).
Alternatively, you can directly log in to the UBC Official Documents Tool.
Step 2: Select Program Completion Letter
In ODMT student view, select Program Completion from the left menu.
Step 3: Select the Program
- The student name will show up
- Use the drop-down menu to select the Program
- [Optional] Select UBC Student Number and/or Date of Birth (Month Day) to include
- Click Request Letter (PDF) on the bottom right of the page
Step 4: Generate the Letter (PDF)
Click GENERATE LETTER (PDF).
Click the PDF icon to download the letter. The PDF will download on your browser. Click CLOSE to exit the window.
