OVERVIEW
If you are a current UBC student or alumnus, you can request an official transcript, which includes your complete academic record at UBC.
Transcripts are confidential and can only be released by request from a student or alumnus.
You can order an official transcript using the UBC Official Documents Tool. You can access the UBC Official Documents Tool with your Campus Wide Login (CWL) from within Workday.
If you’ve graduated from UBC and don’t have access to Workday
If you don’t have access to Workday, you can directly log in to the UBC Official Documents Tool to order your transcript. Please note that it may take up to 30 minutes for your transcript to be generated.
INSTRUCTIONS
Step 1: Access the UBC Official Documents Portal
Log into your Workday account at myworkday.ubc.ca. On the right side of the page, in the “Your Top Apps” menu, click the “Academics” app.
On your Academics dashboard, find the link to access the UBC Official Documents Tool (ODMT).
Alternatively, you can directly log in to the UBC Official Documents Tool.
Step 2: Order Official Transcript
In the ODMT student view, select Official Transcripts from the left menu.
Order Official Transcripts by entering the following:
a. Enter the Requestor Email
b. Click Add Recipient
c. Click Request
Step 3: Enter the Recipient Details
a. Select the Recipient Type: you can choose either “Institution” or “Other”.
- Institution allows you to select from the drop-down menu.
- If you cannot find the institution from the drop-down menu, choose Other to fill in the details manually.
b. Select the Institution from the drop-down menu. Institution details will auto-populate below.
Some partner institutions allow you to send E-Transcripts (XML) directly through Ed Planner BC. You can select e-transcript in the Institution drop-down menu.
e-transcript example
c. Select the Delivery Type: you can choose either “Print” or “Email PDF.”
If you choose Print, you will need to select the Delivery Option and confirm the delivery details. Fill in the Special Instructions if applicable.
If you choose Email PDF, you will need to fill in the Email and add Attention if needed. Fill in the Special Instructions if applicable.
If Special Instructions are added, Enrolment Services Records Staff will review the Special Instruction to process the request.
d. Click Request at the bottom right of the pop up.
Step 4: Proceed to Payment
a. Review the Details and click Proceed to Payment.
b. Click YES to proceed to payment.
c. A payment page shows up in another window. Enter the Payment Information to complete the request.
d. Review the confirmation details after the payment.
