Ordering official transcripts and downloading unofficial transcripts

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Navigate to the UBC Official Documents Management tool

Ordering an official transcript

Downloading an unofficial transcript

Overview

If you are a current or former UBC student, you can order official transcripts and download unofficial transcripts of your academic record at UBC using the UBC Official Documents Management tool (ODMT), which is accessible through Workday.

To order an official or unofficial transcript, access the UBC Official Documents Management tool from within Workday. If you don’t have a Workday account, log into the UBC Official Documents Management tool directly.

Note: If you are logging into the UBC Official Documents Management tool for the first time, you might have to wait 30 minutes for your information to sync before you can proceed with the order.

Learn more about ordering official and unofficial transcripts.

How to order official transcripts and download unofficial transcripts

First, go to your Academics app

1. Current UBC students, log into your Workday account at myworkday.ubc.ca. If you are a former UBC student and don’t have a Workday account, log into the on the UBC Official Documents Management tool (ODMT) directly and skip to ordering an official transcript or downloading an unofficial transcript.

2. Click the “Academics” tab in the “Your Top Apps” menu.

Next, go to UBC Official Documents Management tool (ODMT)

In the “Transcripts and Enrolment/Completion Letters” menu, click the “UBC Official Documents” link to open the UBC Official Documents Management tool.

Proceed to the next step for instructions on ordering an official transcript or skip to downloading an unofficial transcript.

Ordering an official transcript

In the UBC Official Documents tool, select “Official Transcript” in the “Order Options” menu.

Enter requester and recipient details

1. Enter an email in the “Requester Email” box.

2. Click “Add Recipient”.

3. Select “Recipient Type”:

• ‘Institution’ allows you to select from a drop-down menu of institutions. When selected, the institution’s details will populate below.

• If you don’t see the institution that you are looking for, choose ‘Other’ to fill in details manually.

Note: Some institutions allow sending E-Transcripts directly to the institution through Education Planner BC. Institutions who have this service, will have “e-transcript” noted beside their name in the dropdown list.

4. Select the “Delivery” type.

• If you select “Print”, select the “Delivery Option” and enter/confirm the delivery details. Fill in “Special Instructions” if applicable.

• If you select “Email PDF”, fill in the “Email” box and the “Attention” and “Special Instructions” fields as needed.

• If “Special Instructions” are added, Enrolment Services staff will review the instructions when processing the request.

5. Review “Print/Email PDF” details and submit the request.

Enter payment details

1. Review order details.

2. Click the “Proceed to Payment” button.

3. In the new payment window, enter your payment information.

3. Review the confirmation details.

4. Press “Continue”, and the “Payment Success” page will be populated. You may click the “ID” link to view the order details.

Downloading an unofficial transcript

Note: Unofficial transcripts are intended for personal use and reference. They do not contain the UBC seal nor the signature of the Registrar.

1. In the “Order Options” menu int the UBC Official Documents Management tool, click on “Unofficial Transcript”.

2. In the “Order Unofficial Transcript” window, enter your student number.

3. Click on the “Request Unofficial Transcript (PDF)” button.

4. There might be a short delay while the transcript is being generated. Wait a moment before clicking the “Generate Unofficial Transcript (PDF)” button.

5. Click the PDF icon to download.