OVERVIEW
In Workday, a diploma is referred to as a parchment.
In some circumstances, students may just need a certified copy of their parchment. Certified copies are photocopies of the original or replacement parchment, printed on regular paper and stamped to certify that they are true copies.
To order a certified copy, students either need to 1) provide the original parchment to Enrolment Services or 2) order a replacement parchment of which the certified copy can be made of.
Students, alumni, and select staff groups can order Certified Copies online. Several processing types and delivery methods are available for students to choose from, and payment is made online.
Who can order Replacement Parchment & Certified Copies
- Students who have earned the educational credential(s) from UBC
- Students who do not have diploma related holds in Workday
- Enrolment Services Records Staff
If you’ve graduated from UBC and don’t have access to Workday
If you don’t have access to Workday, you can directly log in to the UBC Official Documents Tool to order certified copies of your parchment.
INSTRUCTIONS
Step 1: Access the UBC Official Documents Portal
Log into your Workday account at myworkday.ubc.ca. On the right side of the page, in the “Your Top Apps” menu, click the “Academics” app.
On your Academics dashboard, find the link to access the UBC Official Documents Tool (ODMT).
Alternatively, you can directly log in to the UBC Official Documents Tool.
Step 2: Order Certified Copies
In ODMT student view, select Certified Copy of Parchment from the left menu.
Order Certified Copy of Parchment by entering the following:
a. Enter the Requestor Email
b. Select the Credential
Step 3: Enter the Recipient Details
a. Delivery Type: default to Print
b. Delivery Option: choose Courier or Pick up
- If you choose Courier, enter the Name, Address, and Phone Number below.
- If you choose Pick up, enter the Name. The address will default to Enrolment Services’ address.
c. Delivery Speed: Choose Standard or Rush
d. Number of Copies: Enter the number
e. Special Instructions: Fill in the Special Instructions if applicable. If there are special instructions, parchment delivery may be delayed.
f. Click REQUEST
If you choose Courier, enter the Name, Address, and Phone Number below.
If you choose Pickup, enter the Name. The Address will auto-populate with Enrolment Services’ address.
Step 4: Review the Order Detail
a. Review the Order Detail
b. Click PROCEED TO PAYMENT
c. Click YES to proceed to Payment
Step 5: Proceed to Payment
a. Click PAY
b. A payment page shows up in another window. Enter the Payment Information to complete the request.
c. Review the confirmation details after the payment.
d. On the Payment Success page, you may click the ID to view order details in ODMT.
