How to order a replacement parchment (diploma)

OVERVIEW

In Workday, a diploma is referred to as a parchment.

A replacement parchment is an official reprint of the original UBC parchment. It looks exactly like the original except with the notation “Replacement Diploma month/year” in small print along the front and bottom. Alumni will order these if they lost the original or want a second copy.

Students, alumni, and select staff groups can order Replacement Parchment online. Several processing types and delivery methods are available for students to choose from, and payment is made online.

Who can order Replacement Parchment & Certified Copies:

  1. Students who have earned the educational credential(s) from UBC
  2. Students who do not have diploma related holds in Workday
  3. Enrolment Services Records Staff

If you’ve graduated from UBC and don’t have access to Workday

If you don’t have access to Workday, you can directly log in to the UBC Official Documents Tool to order your replacement parchment.

INSTRUCTIONS

Step 1: Access the UBC Official Documents Portal

Log into your Workday account at myworkday.ubc.ca. On the right side of the page, in the “Your Top Apps” menu, click the “Academics” app.

On your Academics dashboard, find the link to access the UBC Official Documents Tool (ODMT).

Alternatively, you can directly log in to the UBC Official Documents Tool.

Step 2: Order Replacement Parchment

In ODMT student view, select Replacement Parchment from the left menu.

Order Replacement Parchment by entering the following:

  1. Enter the Requestor Email
  2. Select the Credential
  3. Select the options from Name on Diploma

Step 3: Enter the Recipient Details

a. Delivery Type: default to Print

b. Delivery Option: choose Courier or Pick up

  • If you choose Courier, enter the Name, Address, and Phone Number below
  • If you choose Pick up, enter the Name. The address will default to Enrolment Services’ address.

c. Delivery Speed: Choose Standard or Rush

d. Number of Copies: Enter the number

e. Special Instructions: Fill in the Special Instructions if applicable. If there are special instructions, parchment delivery may be delayed.

f. Click REQUEST

If you choose Courier, enter the Name, Address, and Phone Number below.

If you choose Pickup, enter the Name. The Address will auto-populate with Enrolment Services’ address.

Step 4: Review the Order Detail

a. Review the Order Detail

b. Click PROCEED TO PAYMENT

c. Click YES to proceed to Payment.

Step 5: Proceed to Payment

a. Click PAY.

b. A payment page will show up in another window. Enter the Payment Information to complete the request.

c. Review the confirmation details after the payment.

d. On the Payment Success page, you may click the ID to view order details in ODMT.