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Downloading your Program Completion Letter – Graduate students

This tutorial applies to graduate students within the College of Graduate Studies only. If you are an undergraduate or Master of Management student, view these instructions.

About Program Completion Letters

Program Completion Letters are available to graduate students in any credential granting program who:

  1. Have graduated from a credential granting program, or;
  2. Have a ‘Graduate Requirements Completed’ note entered in Workday. Learn how to view your profile notes.
If you require proof of enrolment or verification of enrolment

Download a Confirmation of Enrolment Letter in Workday.

Things to be aware of

  1. If you have an active hold on your student record, you may not be able to request a letter.
  2. If you have more than one credential granting program at UBC, you must print a letter for each academic record.
  3. The information found in your Program Completion Letter will change based on your Program of Study Status in Workday. Learn how to view your Program of Study Status as a graduate student.
Program of Study Status Program Completion Letter Available
In Progress or Pending Completion This letter will only be available if the Graduate Requirements Completed Note has been entered by the College of Graduate Studies. This letter confirms that you have met all degree requirements, but that your degree has not yet been conferred by Senate. An expected completion month is listed and the letter is signed by the Dean of the College of Graduate Studies.
Complete This letter is signed by the Registrar and confirms the date that your degree was  conferred. It will be available two to three business days after the February, May, September, or November Okanagan Senate meetings.

How to download a Program Completion Letter

First, go to your Academics app

  1. Current UBC students, log into your Workday account at myworkday.ubc.ca. If you are a UBC alumnus, log into the on the UBC Official Documents tool (ODMT) and skip to ‘Request your Program Completion Letter’.
  2. Click the “Academics” tab in the “Your Top Apps” menu.

Next, go to the UBC Official Documents Management tool (ODMT)

On the right side of the page, in the “Transcripts and Enrolment/Completion Letters” menu, click the “UBC Official Documents” link.

Request your Program Completion Letter

  1. In the UBC Official Documents Management tool (ODMT), click on “Program Completion Letter” under “Order Options”.
  2. Select the program you want to request a Program Completion Letter for in the “Program” dropdown menu.
  3. Optional: Select the UBC Student Number and/or Date of Birth box(es) if you wish to include this information in the letter.
  4. Click the “Request Letter (PDF)” button.

5. Then, click the “Generate Letter (PDF)” button.

6. Finally, click on the PDF icon to download the letter.

 

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