Off-campus work

Find out how to get it and maintain your eligibility to work off-campus.

About off-campus work

What is it?

If you are an eligible international student, off-campus work allows you to work part-time off-campus while completing your UBC studies. You do not need a work permit in order to work off campus while attending UBC, as your study permit gives you permission to accept off campus employment as long as you’re registered in full-time studies. There are, however, certain conditions you must observe to work off campus. Read this entire page carefully to learn about the conditions.

Some volunteer positions may be also considered work by IRCC. For example, volunteering for a job that is normally performed by paid employees (photocopying, customer service, etc.) is considered work regardless of whether you are paid or not. Review the meaning of work according to the IRCC definition to decide. If your volunteer position is considered work, you need to follow the relevant work conditions.

Hours of work permitted

Undergraduate students who meet UBC's definition of full-time may work off campus a maximum of 20 hours per week during the regular academic year (September to April). They may work full-time during academic breaks (summer, Reading Week, and breaks between terms) if they hold full-time status during the academic term prior to, and subsequent to, the academic break.

Graduate students who meet UBC's definition of full-time are normally considered to have an ongoing, full-time relationship with the university and therefore may work off campus a maximum of 20 hours per week throughout the year. They may work full-time during Reading Week and breaks between terms.

Make sure you're eligible to work off-campus

You may work off-campus, starting the first day of the term, if you have a valid study permit and you are a full-time international student in a degree, diploma or certificate program at UBC.

Full-time has many definitions at UBC; this is how UBC has defined it for immigration purposes.

"Full time"

 

This definition is for immigration purposes to denote students who may be eligible to work on or off campus [1]. Starting June 1, 2014, full-time status is the minimum requirement to work on or off campus.

International students with full-time status can start work on the first day of the term as per the UBC Vancouver or UBC Okanagan academic calendar. They must stop work on the last day of the final exam period according to the academic calendar.

Exception: If an international student’s academic program has start and end dates which differ from those specified in the applicable academic calendar, the student can start work on the first day of their program’s term, and they must stop work on the last day of their program’s term.

Notes: 

  • Students who meet the "full time" definition in summer and are not eligilble for a scheduled break during the summer session will be deemed full time from May 1 to August 31. 
  • Courses spanning two terms are counted as half the credit value per term (e.g. a 6 credit course counts as 3 credits in Term 1 and 3 credits in Term 2).

 

[1] Work refers to work which is authorized by a study permit. Students who also hold work permits may be able to work additional days/hours in addition to work authorized by their study permits.

UBC students are considered by UBC to be “full time for immigration purposes” if they meet any one of the following definitions:

Graduate students (enrolled in a graduate program)

Registered (“REGI” on the Student Information Service Centre (SISC, this is the faculty and staff-facing side of the SSC)), or

 

Continuing (“CONT” on SISC)

Undergraduate and post-baccalaureate students*
This category also includes Diploma in Accounting (“DAPP” on the SISC), Juris Doctor (JD), Unclassified(“UNCL” on the SISC), Access Studies (“ACES” on the SISC), Exchange (“EXCH” on the SISC), and Visiting (“VISI” on the SISC) students.

 

* Students taking graduate-level courses but not enrolled in a graduate program fall into this category.

WINTER TERM 1 OR 2:

Registered ("REGI" on the SISC) in 9 more credits per winter term

SUMMER (MAY TO AUGUST)
Registered ("REGI" on the SISC) for 9 or more credits, and
Do not meet the definition of "scheduled break"
 
FINAL ACADEMIC TERM:
"Final" as determined by their academic advising office before program completion;
  • If a final session is the summer session, the student can be registered for any number of credits in their final session (May to August). Their full-time status continues until their letter of completion is available.
  • If a final course spans two terms (e.g. 6 credits), each term may be determined to be a final term.
Visiting International Research Students and Visiting Research Exchange Students
Visiting International Research Students (VIRS, and at UBC Okanagan, VIRO) and Visiting Research Exchange Students are considered by UBC to be “full time for immigration purposes” if they are registered (“REGI” on the SISC). Please check with Go Global if you think this applies to you.
Students with academic accommodations
Students with academic accommodations are considered to be “full time for immigration purposes” if they are registered in 6 or more credits and have reduced course load accommodation as determined by Access & Diversity (Vancouver), or the Disability Resource Centre (Okanagan) in line with Policy 73, Academic Accommodations for Students with Disabilities.
Outbound exchange students
UBC students away on exchange term(s) abroad are considered "full time for immigration purposes” if they areregistered (“REGI” on the SISC)
Co-op students
UBC students on a co-op work term are considered by UBC to be "full time for immigration purposes” if they areregistered (“REGI” on the SISC).
UBC Okanagan English Foundation Program students
UBC students enrolled in the UBC Okanagan English Foundation Program are considered by UBC to be "full time for immigration purposes”.
Graduating students
UBC students who completed program requirements and whose program completion letter is not yet available are considered by UBC to be “full time for immigration purposes”.

 

If you plan to work on campus

Your study permit also gives you permission to accept on-campus employment as long as you’re registered in full-time studies. There are, however, different conditions you must observe to work on campus. You may simultaneously work on and off campus if you meet the criteria for each.

Co-op permits and off-campus work

A co-op work permit is different from an off-campus work. You may simultaneously hold a co-op work permit and work off-campus if you meet the criteria for each.

 

Transition to a post-graduation work permit

Once you complete your academic program requirements you need a work permit before you can work on or off-campus.

Students who have applied for a post-graduation work permit when their study permit was still valid can work full-time (on or off-campus) while waiting for their post-graduation work permit application to be processed.





Last reviewed shim10/25/2016 1:12:50 PM