Frequently Asked Questions

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Why initiate a Global Seminar through Go Global?

  • Go Global is a key resource at UBC for international learning programs.
  • We offer expertise in international academic processes, administering international programs, and credit transfer.
  • We offer expertise in establishing and maintaining partnerships with community partners abroad.
  • Our development of the UBC Student Safety Abroad Protocol ensures that our programs adhere to the strictest safety standards.
  • We routinely promote international learning programs throughout UBC (Vancouver and Okanagan campuses); students associate Go Global with international learning.
  • We regularly advise students on partnerships with over 150 partner universities and over 15 Global Seminars.

Who teaches a Global Seminar?

Global Seminars are typically led by one or two UBC faculty members, and sometimes in partnership with colleagues from a UBC partner university in an international location. The faculty member who plans to lead the Seminar is called the “program director.”

What are the program director’s roles and responsibilities?

Faculty members collaborate with Go Global to develop a Global Seminar. Specific roles and responsibilities of the program director and Go Global staff will be discussed following a successful proposal, and then outlined in an Essential Tasks Agreement. Because of the variation across Seminars, this agreement is customized for each program. Responsibilities to be discussed include program planning, finances, student recruitment and advising, participant selection, risk management, and facilitating pre-departure and return sessions.

How are faculty compensated?

Faculty members negotiate with their department head/dean how the teaching of a Seminar is distributed in relation to their teaching load.

How is a Global Seminar developed?

The process of developing a Global Seminar program is a collaborative experience, involving faculty, department heads, Deans, and Go Global.

Go Global staff are an important part of the proposal development and program building phases for every Seminar and will provide:

  • Access to international education professionals: we can connect you to experts who can assist you in developing and implementing your program and provide support to you and your students before, during, and after the program (e.g., program planning, integrating best practices in international education and experiential education, recruiting and student advising, risk management and emergency response training, and trouble-shooting while you are in the field).
  • Support in Seminar financial matters: Go Global’s finance personnel will assist you in navigating the standardized billing system (e.g., collecting student fees, paying deposits for facilities in the host country) and managing travel claims when you return.
  • Information and contacts: if you decide to work with a partner institution during your Seminar, we can help you connect with UBC’s international partner universities and organizations.

Where are Global Seminar courses taught?

Global Seminars occur where international travel is essential to the student learning goals. The location and activities are relevant to the course content. Often faculty members identify a location based on their expertise in the area and its relationship to course objectives.

Seminar locations should also be determined with student safety in mind. UBC authorizes undergraduate students to travel to destinations that the Department of Foreign Affairs and International Trade Canada (DFAIT) designate as regions to which Canadians should “exercise normal security precautions” and “exercise a high degree of caution.” For more information, consult UBC’s Student Safety Abroad website.

How long is a Global Seminar and how many credits?

A Global Seminar typically involves one to two courses and can range in length, often from three to eight weeks. Three-week programs may be better in areas in which it would be more expensive to hold a Seminar. A Global Seminar can occur at anytime throughout the year, although summer programs tend to be the most common and most useful for students. In many previous seminars, three weeks = three credits.

Seminars typically involve one or two courses and total 3 to 6 credits. We've found that seminars that offer upper level credits are more popular for students.

What are the criteria for a successful Global Seminar proposal?

Proposals will be reviewed by a Global Seminar advisory committee composed of UBC staff members who have expertise in the development and implementation of international programming at UBC. The advisory committee will use the following criteria to assess a proposal:

  • The program’s international activities are essential to the course learning goals, and assignments guide students to make connections between their international experience and the learning goals.
  • The program director intends to work collaboratively with Go Global to develop and implement the program.
  • Program activities integrate experiential learning approaches, cross-cultural understanding, and student safety, and attend to group dynamics among participants.
  • The department head and Dean support the program and indicates that faculty members are available to instruct the courses.
  • The budget outlines costs that are reasonable in relationship to program activities, location, duration, and the number of credits allocated. The budget considers program costs from a student perspective by eliminating extraneous fees, and includes modest accommodations.
  • The program directors have considered potential student safety concerns and present risk mitigation strategies.

How do I apply?

A Global Seminar proposal contains the following documents:

  • Application Form
    • If you're submitting your application in hardcopy format, attach the completed application form to the top of your application package.
  • Letter of support from your Dean
    • Indicate confirmation that the course is supported by the department and that faculty, workloads, and compensation have been discussed and agreed upon. This does not need to be on letterhead, an email will suffice.
    • This can be sent by email to: goglobal.okanagan@ubc.ca
  • Course syllabus
    • Include a schedule of the students' research activities, course assignments, and readings.
    • Outline how you will assess student learning.
  • Program Itinerary
    • Outline the students' rough itinerary, including desired field visits, teaching locations and duration of stay in various locations, and any other important elements of the travel plan.
  • Budget

What should be included in a Global Seminar budget?

Because Global Seminars operate on a cost recovery basis, your budget needs to demonstrate how you will generate adequate revenues – typically done through the program fee that participating students pay – and balance those against expenses.

A Global Seminar budget should include items that are integral to students’ learning in the program. This will depend on the program but may include day trips, accommodations, group meals, or honoraria for non-UBC experts. A faculty member’s salary is covered by their department and should not be included in the budget. Use the supplied Seminar budget template to calculate the overall program fee and the total cost to students. 

Can you guide me in completing my Global Seminar budget template?

As you complete your Global Seminar budget template, you may wish to refer to this list of helpful tips:

  • Program name: Please fill in at top of form
  • Number of students: In cell B3, indicate the estimated number of students who will participate in the program. Provide an exact number rather than a range of numbers. You may do multiple cost projections by changing this number.
  • Exchange rate: If you have quotes in a different currency, convert to Canadian using the exchange rate provided at www.oanda.com. Fill in the exchange rate in cell B2.
  • Program costs: In row D, provide the “Per Student Cost in Canadian Currency” for each line item that you wish to include in the budget. The total cost for each line item (column E) will automatically calculate based on the number of student participants you entered.
  • Contingency fund: A 7% contingency will be added to the program cost subtotal. This is included to cover unforeseen costs and emergencies.You can increase this number if you wish - especially with the Canadian Dollar being so poor at this time.
  • We encourage you to speak with Go Global prior to the deadline about any questions you have: goglobal.okanagan@ubc.ca

What is the application deadline?

The deadline for proposals for Global Seminars taking place in Summer 2019 (between May 2019 and August 2019) is July 1, 2018.

When will I be notified of the status of my proposal?

Applicants for Global Seminars proposed for Summer 2019 will be notified of a successful application in early August 2018.

What happens once my proposal has been approved?

Go Global will contact you once the Global Seminar advisory committee has reviewed your proposal. Once approved, you will create an essential tasks agreement with Go Global, which outlines who will be responsible for the range of activities required to set up and manage your Seminar. You will also begin working with Go Global to create a safety and emergency management plan, expand and finalize the budget, and collaboratively develop the program.

Who can I contact for more information on Global Seminars?

For further information, contact Dana Lowton, goglobal.okanagan@ubc.ca

Last reviewed shim3/23/2018 5:25:34 PM