How to apply to the Tuum Est Student Initiative Fund

Getting Started

  1. Review who and what can be funded by the Tuum Est Student Initiative Fund.
  2. Determine the type of funding you are applying for (student led initiative, conference, or student delegation) so you know whether to submit a conferencecompetition or initiative application.
  3. Utilize the resources below start planning your application!

Resources to Help You Plan Your Initiative

Get Involved Leaders

Applicants must meet with a Get Involved Leader in the Student Experience Office (SEO) located in UNC 329 to discuss and get advice on their idea, their eligibility for the Tuum Est Student Initiative Fund, and review their budgest and discuss other funding sources (if necessary). The Get Involved Leaders are experienced student staff who have not only volunteered to be a part of a number of programs and events, but have lead large scale initiatives themselves.  The Get Involved Leaders specfically for Tuum Est Student Initiative Fund applications can be reached by email at tesif.ok@ubc.ca, or via facebook. You can also connect with the coordinator of program, Robyn Bunn (details on the right).

Mentors

You may also consider approaching your mentor directly to seek their input and involvement in the initiative and help you begin the application process.

Budget tools

Take a look at the example of a completed budget below for an idea of what the committee is looking for in a completed budget.  You are responsible and accountable for all funds disbursed to your initiative or conference so take the time to ensure your budget is as accurate as possible.

 

Ready to Apply!

When you are ready to submit an application, go to the appropriate application (conference, competition or initiative) and complete the online form.  Spend time on your application and be as detailed as possible.  We want to share in and support your vision so tell us as much as you can about what you are planning.  Below are some helpful hints for completing an effective application.


Initiative or Competition overview (initiative & competition application)

Pick a name that easily and quickly describes your initiative.  

When describing the details of the initiative or competition and its purpose, be sure to include:

  • Background or need for initiative. This is when you really sell it and are thinking about why this particular initiative/event is needed and why it should be funded. 
  • Description of who the initiative is for and who is in involved. Think about what group(s) of people are you targeting your initiative to? (ex. Program, Faculty, Year Level, or other affiliation) and who is going to help you or the initiative get off the ground (who is involved)
  •  The format of your initiative.  Is it a 1 day event, a fundraiser with a sit down dinner, a key note speaker?  Will it be open to the public or just the campus community.  Give us some details here so we can share your vision.

How does your initiative or competition meet the pillars of the program? (initiative & competition applications)

Your initiative or competition must meet the pillars of the program. Spend time and elaborate here!  This is probably the most important section of the application.

These pillars are the guiding philosophy of the Tuum Est Fund and we would like to see you articulate how your initiative will enhance these important values. Think about how students will be more successful as a result of your initiative, will they have learned something or behaved differently? Will your initiative promote a stronger connection to your degree program, and if so, how? Will your initiative enhance student engagement on campus? For example, will students get involved in the planning of this initiative and learn more about campus resources? Will they be inspired to be active in their campus community through a student group or club as a result of your initiative?  List the specific outcomes of your initiative.

Promotion of your Initiative or Competition (initiative & competition applications)

We would like your initiative to be successful so we would like to know how you plan to promote it to the campus and/or the community and also how you plan to share your team's experience with the campus and surrounding community.  This might factor into your budget as you may want to print materials or advertise at a cost to you. There may also be opportunities for the Get Involved program to help you with your promotion so please consult with the Get Involved Leaders to learn more. 

If you have developed a web or facebook page, we'd love to see it! 

Initiative timeline (initiative application)

Consider when is the ideal time to launch your initiative.  As a hint – work backwards from the implementation date in making your plan and be realistic in planning how long things may take.  Ask your mentor or a Get Involved Leader for input on the feasibility of your timeline and the tasks involved.  Consider other events and activities on campus that may be occurring at the same time of year.

Funding requested (all applications)

The details of your funding request must include information for other funding applied for and received to date.  Your application must also include a detailed budget outlining all of your expenses and any other funding and/or income sources for your event (tickets sales, sponsorship, club funding, etc).

Budget 

You are responsible and accountable for all funds disbursed to your initiative or conference so take the time to ensure you have planned your expenses and your budget is as accurate as possible.

Last reviewed shim9/12/2017 2:00:47 PM