Minimum scholarship course load requirements

The following regulations, as approved by the University of British Columbia Senate, govern all awards over which the University has jurisdiction. To view the complete Senate Regulations Governing University Awards, please download the Senate Regulations Governing University Awards  PDF document.

Requirements to retain a scholarship

  1. To retain an undergraduate scholarship and other academic awards, students normally are expected to be registered in 24 credits for the Winter Session (September – April) in which the scholarship and/or academic award is being awarded.
  2. Students registered in fewer than 24 credits in their final year of study may retain a scholarship and/or be eligible for a prize or other year-end award if their faculty or school confirms this number of credits is sufficient for graduation. In this case, a scholarship may be prorated.
  3. A recipient of an award may retain the honour of an award but resign the monetary value. Any funds thus made available will be used for additional awards.
  4. Unless otherwise stated, awards are tenable only at UBC and are open to students studying in the Winter Session (September – April) only. Marks obtained in Summer Session courses are not taken into account.
  5. Scholarships and other academic awards awarded for achievement in a specific faculty or discipline, or intended for students studying in a particular program are normally conditional upon the recipient continuing studies in the same discipline or program during the following year. A program change to an ineligible faculty or discipline will usually result in reassignment of the award to another student.

Requirements to retain a bursary

  1. Bursaries are awarded on the basis of financial need, in accordance with Policy 72, Access to the University of British Columbia.
  2. To retain a bursary, students must be registered in at least 60% of a full-time course load and must continue to be eligible for their government student loan.

Eligibility for future scholarships

  1. Scholarships, prizes, or other academic awards will normally be made only to an undergraduate student if the student is registered in at least 27 percentage-graded credits, standing in the top 10% of his/her year and faculty or with an average of 75% or higher (with no failed courses) in the academic session on which the award adjudication is based.
  2. Scholarship standing or eligibility for students taking more than 27 credits will be determined based on the best 27 percentage-graded credits. Marks obtained in the Summer Session do not count toward scholarship standing.
  3. Unless otherwise stated, awards are tenable only at UBC and are open to students studying in the Winter Session (September – April) only. Marks obtained in Summer Session courses are not taken into account.
  4. Scholarships and other academic awards awarded for achievement in a specific faculty or discipline, or intended for students studying in a particular program, are normally conditional upon the recipient continuing studies in the same discipline or program during the following year. A program change to an ineligible faculty or discipline will usually result in reassignment of the award to another student.

Award deferrals

Continuing UBC students

Students who have completed at least one year of study at UBC may be eligible to defer certain scholarships for one year, provided they show satisfactory reasons for postponing attendance. Requests for deferment must be made to Student Services . Students wishing to take up an award deferred from a previous year must advise Student Services by July 1. The University of British Columbia recognizes that students may encounter opportunities or circumstances that could result in a request for deferred admission.

Entering students

Applicants intending to commence the first year of a degree program may request a deferral for one year (or two years in cases of mandatory military service). Students who have been granted deferred admissions will automatically have any scholarships or other merit-based awards deferred until they begin their study at the University.

Students who are granted permission to defer their admission, and therefore their awards, will still have to satisfy any conditions of the admission offer, such as completion of courses in progress, maintenance of a satisfactory admission average, and graduation from secondary school. They must apply to take up the deferred offer by the application deadline of the following year. They must register in the program and at the campus to which they were admitted or will be required to reapply and compete with the new applicant pool for a space.

Regulations governing graduate awards

  1. The fellowships and scholarships offered, unless otherwise stated, are available only to support students engaged in full-time study and/or research leading to a degree at the University of British Columbia and will normally be paid only if the recipient is registered as a full-time student at the University during the payment period.
  2. Students offered both major university graduate fellowship funding (Killam Doctoral Fellowship, Four Year Doctoral Fellowship, University Graduate Fellowship, or Affiliated Graduate Fellowship) and external funding for full-time study and research at UBC will be required to accept the external funding. If the value of the external award funding is less than the value of the major university graduate fellowship, the student will receive the difference between the major university graduate fellowship and external award funding.

Graduate Students

In addition to the information listed above please review the complete Senate Regulations Governing University Awards PDF. All information contained in this document applies to graduate awards, excluding the section Regulations governing undergraduate awards.

Last reviewed shim5/4/2017 9:28:29 AM